Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Daily Vehicle Inspection Form Template

Ensure Safety and Compliance with Our Daily Inspection Form

Are you struggling to keep your vehicles safe and compliant each day? This Daily Vehicle Inspection Form template is perfect for fleet managers and drivers seeking to enhance safety and streamline inspections. By using this form, you can detect potential issues before they escalate, maintain accurate records of vehicle conditions, and ensure compliance with safety regulations, all while simplifying the inspection process. Plus, our template is fully customizable and WCAG-aligned, making it easy to use and accessible for everyone. Start using the live template today to improve your vehicle management.

Use this Template (FREE) Live Preview
Date of inspection
Driver full name
Vehicle identifier (unit number or license plate)
Odometer reading
Inspection location
Tires have adequate tread, proper inflation, and no visible damage
Yes
No
Wheels and lug nuts are secure with no cracks or damage
Yes
No
Any signs of fluid leaks under the vehicle?
Yes
No
Not sure
All exterior lights and reflectors function and are clean
Yes
No
Not applicable
Glass and mirrors are intact and clean
Yes
No
Body panels and bumpers are secure; no loose parts
Yes
No
Horn operates correctly
Yes
No
Windshield wipers and washer operate correctly
Yes
No
Seat belts are present, undamaged, and latch properly
Yes
No
Service brake functions normally
Yes
No
Parking brake holds securely
Yes
No
Steering operates smoothly without excessive play
Yes
No
Required dashboard warning lights turn off after engine start
Yes
No
Not applicable
Fuel level is adequate for planned use
Yes
No
Engine oil level is within operating range
Yes
No
Not checked
Coolant level is within operating range
Yes
No
Not checked
Fire extinguisher is present, charged, and accessible
Yes
No
Not applicable
First aid kit is present and stocked
Yes
No
Not applicable
Reflective triangles or flares are present (if required)
Yes
No
Not applicable
Vehicle registration and insurance are present and valid
Yes
No
Cargo or load is properly secured
Yes
No
Not applicable
Cab and cargo area are clean and free of loose items
Yes
No
Were any defects found during this inspection?
Yes
No
Describe any defects found
Severity of any defects noted
Minor - monitor
Requires repair soon
Critical - do not operate
Not applicable
Person notified or work order/reference number
Is the vehicle safe to operate?
Yes
No
Unsure
Driver signature (type full name)
Signature date
I confirm this inspection was completed and the information provided is accurate
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Date of inspection", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Date of inspection, Driver full name, Vehicle identifier (unit number or license plate)","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a daily vehicle inspection form template for FormCreatorAI article

When to use this form

Use this form at the start and end of each shift to verify a truck, van, bus, or company car is safe and ready. Drivers capture odometer, lights, brakes, tires, and fluid levels before leaving the yard, and log issues on return. Fleet managers and safety leads benefit from consistent records that support audits and speed repairs. Mechanics get clear defect notes so they can fix problems before they cause downtime. Pair it with the Pretrip inspection form for longer routes or regulatory checks. If you manage many assets, summarize trends with the Fleet inspection form. For warehouse teams, align parts counts with the Daily truck inventory checklist form when restocking.

Must Ask Daily Vehicle Inspection Questions

  1. What is the vehicle ID, license plate, and current odometer reading?

    This ties the report to a specific asset and establishes mileage for maintenance intervals. Accurate odometer data helps plan services and track wear.

  2. Who is the driver, and what are the start time, end time, and route or job number?

    Driver and time details provide accountability and context for any issues. Route or job info helps you trace where damage may have occurred.

  3. Are any dashboard warning lights on at ignition or after idling for one minute?

    Warning lights point to urgent electrical or engine faults you cannot see in a walkaround. Capturing them right away prevents unsafe trips and costly roadside breakdowns.

  4. Do the brakes, tires, steering, suspension, and fluid levels show defects or leaks?

    These systems are safety critical and most cited in inspections. Documenting defects and leaks supports quick triage and keeps you compliant.

  5. If defects are found, what action did you take, and is the vehicle safe to operate?

    This determines whether the unit is roadworthy or should be taken out of service. It also triggers repairs and updates in the Fleet management form to close the loop.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel