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Secret Santa Form Template

Effortlessly Organize Your Secret Santa Gift Exchange

Struggling to make your Secret Santa gift memorable? This template is designed for you and your team to seamlessly share gift preferences and ideas. With streamlined questions, effortless organization, and easy distribution, you'll ensure every participant can give a thoughtful present while making the holiday experience enjoyable. Plus, it's user-friendly and can be easily customized to fit your requirements. Try out the live template and make your gift-giving simple!

Use this Template (FREE) Live Preview
Full name
Email address
Mailing address (if mailing gifts)
Preferred contact method
Email
Text message
Phone call
Messaging app
No preference
Interests and hobbies
Which types of gifts would you enjoy?
Please Specify:
Things to avoid or that you do not want to receive
Please Specify:
Allergies and dietary restrictions
Please Specify:
Colors, themes, or styles you like
Wish list item(s) or link(s)
Would you be happy to receive a gift card?
Yes
No
Preferred gift budget range
Under $10
$10-$15
$15-$20
$20-$25
$25-$35
$35-$50
Over $50
No preference
Who can see your address and preferences?
Only my assigned Secret Santa
All participants
Organizer only
Do you consent to share your address with your assigned Secret Santa solely for gift delivery?
Yes
No
I agree to participate and send a gift by the deadline
Yes
No
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Paper art illustration featuring festive elements for Secret Santa Form Template article by FormCreatorAI

When to use this form

Use this form when you are running a holiday gift exchange at work, school, or in a club. Collect names, budgets, wish lists, and do-not-gift notes, then draw pairs fairly. For smooth onboarding, collect participants through the Secret santa sign up form. If you need to share rules, spending caps, and deadlines, send a short overview with the Secret santa gift exchange form. To help givers buy something they will love, invite each person to complete the Christmas wish list form to share sizes and preferences. Whether your group is in one room or fully remote, you keep everything in one place and save time. The result: fewer duplicate gifts, no allergy mishaps, and a fun, organized swap.

Must Ask Secret Santa Questions

  1. What is your gift budget range?

    This sets clear expectations and keeps spending fair across the group. It also helps match givers with ideas that fit the cap.

  2. Do you have any allergies or dietary restrictions?

    This prevents unsafe or unusable gifts, like scented items or food you cannot enjoy. Asking up front avoids awkward last-minute changes.

  3. What are your top three interests or hobbies?

    Interests guide givers to relevant, personal gifts. If they want to add detail, invite them to fill out the Christmas gift list form.

  4. What are your preferred sizes and colors?

    Sizes and color preferences make clothing or accessory gifts more reliable. This reduces returns and boosts the chance the gift gets used.

  5. Are there any off-limits items we should avoid?

    Clear no-gift categories (alcohol, fragrances, gag gifts) prevent missteps. It helps every participant feel respected and included.

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