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Secret Santa Gift Exchange Form Template

Streamline Your Holiday Gift Exchange This Year

Finding the perfect Secret Santa gift can be stressful, especially in a large group. This template helps you effortlessly collect gift ideas and preferences from participants, making your holiday season more enjoyable. With the ability to customize preferences, manage anonymity, and keep track of participants, you can focus on spreading cheer instead of managing logistics. Plus, this template is designed with WCAG-aligned labels for accessibility. Get started with the live template today!

Use this Template (FREE) Live Preview
Full name
Email address
Phone number (optional)
Preferred contact method
Email
Text message
Phone call
Any
Participation format
In-person event
Mail/postal exchange
Either works
Agreed gift budget
$10-$15
$15-$20
$20-$25
$25-$30
$30-$40
Organizer will confirm
Mailing address for delivery (if mailing)
Names you should not be matched with (if any)
Willing to ship internationally
Not applicable (in-person)
Domestic only
International OK
Either domestic or international
Gift categories you enjoy
Hobbies and interests
Wish list ideas (links or notes)
Please list any dietary restrictions or allergies (if applicable)
Items to avoid (materials, scents, themes, or anything else)
Do you have any dietary restrictions or allergies?
Yes
No
I consent to the organizer sharing my provided information with my matched gifter/recipient as needed for the exchange
Yes
No
Preferred name for gift tag
Type your full name to confirm participation
Date
I commit to meet the agreed budget and timeline for this exchange
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration featuring festive elements and gift boxes for Secret Santa gift exchange article

When to use this form

Use this form when you need to organize a holiday gift swap for an office team, remote crew, classroom, or neighborhood group. It helps you collect sign-ups, budgets, wish lists, allergies, and delivery details in one place, so matching is fair and simple. For a quick roster, pair it with the Secret santa sign up form. To gather gift ideas and sizes, invite participants to fill out the Christmas wish list form. Planning a staff celebration at school? Point teachers and aides to the Teacher favorite things form to capture favorites. The result: fewer awkward gifts, clearer expectations, and an easy plan for deadlines, reveal rules, and follow-up.

Must Ask Secret Santa Gift Exchange Questions

  1. What is your name and best contact (email or phone)?

    Accurate contact info lets you confirm participation and share match details on time. It prevents duplicate entries and helps you follow up if a gifter or receiver has a question.

  2. What budget range are you comfortable with?

    A clear budget keeps the swap fair and reduces pressure. It also helps organizers choose rules and gift types that fit everyone.

  3. What are your top 3 wish list items and interests?

    Specific ideas make it easy for your match to pick something you will enjoy. It also reduces guesswork and last-minute shopping stress.

  4. Do you have any allergies, sensitivities, or do-not-gift items?

    This prevents unsafe or awkward gifts (for example, nuts, scents, alcohol, or duplicates). It steers buyers toward safe categories and inclusive choices.

  5. How should your gift be delivered, and what dates work for you?

    Knowing shipping vs. in-person and your availability helps plan logistics and avoid missed reveals. After the event, you can gather feedback and ideas for next year with the Secret santa survey form.

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