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Secret Santa Form For Adults

Easily Organize Your Next Gift Exchange with This Template

Planning a Secret Santa event can be stressful, especially when managing participants and gift preferences. This template helps you effortlessly gather information from adults in your workplace, social groups, or family circles for a fun and organized gift exchange. Enjoy the convenience of collecting wish lists, setting budgets, and sharing important details all in one place, fostering excitement and engagement, and ensuring everyone gets something they'll love. Try out the live template to simplify your planning!

Use this Template (FREE) Live Preview
Full name
Email address
Mobile phone (optional)
Preferred contact method
Email
Text (SMS)
Phone call
Messaging app
No preference
Are you participating in this Secret Santa?
Yes
No
I confirm I am 18 years or older
Yes
No
Preferred exchange method
In person
By mail
Either
If mailing, where are you willing to ship?
Domestic only
International OK
Not applicable
Can you attend an in-person exchange event?
Yes
No
Not sure
Preferred budget range
$10-$15
$15-$20
$20-$30
$30-$50
$50+
No preference
Favorite colors, fandoms, or themes
Items or categories to avoid
Clothing sizes or measurements (optional)
Interests and gift themes (select all that apply)
Please Specify:
Food and drink preferences or allergies
Accessibility or other accommodations
May we share your contact information with your assigned match for coordination if needed?
Yes
No
Name reveal preference
Keep my identity anonymous
Include my name with the gift
Reveal my name after the exchange
No preference
Type your full name as an electronic signature
Date
I will send or deliver a gift by the deadline and within the agreed budget
Yes
No
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Paper art illustration depicting a Secret Santa form template for adults, ideal for holiday gifting events.

When to use this form

Use this form when you are running a holiday gift exchange for grown-ups in workplaces, clubs, or friend groups. It helps you collect names, budgets, preferences, sizes, and do-not-gift items so matches are easy and gifts land well. For a clean start, gather your roster with the Secret santa sign up form, then use this to collect gift details. Hosting a hybrid or remote exchange? Share rules and draw logistics with the Secret santa gift exchange form. This setup prevents mismatched gifts, saves time for the organizer, and makes the swap smooth whether you meet in the office, at a party, or ship gifts to each other.

Must Ask Secret Santa Form For Adults Questions

  1. What is your full name and preferred contact method (email or chat)?

    This prevents mix-ups and makes it easy to send match details or reminders. Clear contacts also help your giver coordinate shipping or pickup if needed.

  2. What is your gift budget range?

    A stated range keeps the exchange fair and avoids awkward spending gaps. It guides shoppers to pick gifts that feel right for your group.

  3. What are your likes, dislikes, and do-not-gift items?

    Sharing hobbies, favorite treats, and no-go items helps your giver choose something you will use. For deeper prompts, you can pair this with the Secret santa questionnaire form.

  4. Do you have any allergies, dietary needs, or sensitivities (scents, materials)?

    This protects health and comfort and avoids candles, foods, or materials that could cause issues. Clear limits reduce returns and last-minute changes.

  5. Will you attend in person or need shipping, and what delivery details should your giver know?

    Knowing how you will receive the gift tells your giver whether to bring it to the event or mail it. If shipping, provide a safe address window (home, office, or PO box).

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