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Tenant Application Form Template

Streamline Your Tenant Selection Process with This Template

Choosing the right tenant can feel overwhelming, especially when you have multiple applications to review. This Tenant Application Form Template helps landlords easily collect essential tenant information for rental properties, ensuring a smooth and informed selection process. With this template, you can gather detailed renter data, like employment history and rental references, track applicant qualifications efficiently, and comply with any necessary regulations, all while keeping your forms user-friendly and WCAG-aligned. Explore how this ready-to-use form can simplify your tenant vetting today.

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Full legal name
Date of birth
Email address
Phone number
Current residential address (street, city, state, ZIP)
How long have you lived at your current address?
Less than 6 months
6-11 months
1-2 years
3-4 years
5+ years
Desired move-in date
Total number of occupants (including you)
1
2
3
4
5 or more
Names of co-applicants (if any)
Are there any co-applicants?
Yes
No
Current landlord or property manager name
Landlord or property manager phone
Monthly rent at current address
Previous residential address (most recent prior address)
Have you ever been evicted?
Yes
No
Current employment status
Employed full-time
Employed part-time
Self-employed
Unemployed
Student
Retired
Other
Please Specify:
Employer or business name
Time at current job
Less than 6 months
6-11 months
1-2 years
3-4 years
5+ years
Monthly gross income (before taxes)
Other income sources (optional)
Do you expect material changes to income in the next 12 months?
Yes
No
Do you have pets?
Yes
No
Pet details (type, breed, size, count)
Vehicle details (make, model, year, license plate)
Do you have vehicles?
Yes
No
Emergency contact full name
Emergency contact phone
Personal or professional reference full name
Reference phone
Have you been convicted of a felony in the past 7 years?
Yes
No
Have you filed for bankruptcy in the past 7 years?
Yes
No
Do you smoke or vape?
Yes
No
I certify that the information provided is true and complete to the best of my knowledge.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Typed name as signature
Signature date
I authorize the landlord or agent to verify the information provided and to obtain credit, rental, and background reports as permitted by law.
Yes
No
{"name":"Full legal name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full legal name, Date of birth, Email address","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a tenant application form for FormCreatorAI article.

When to use this form

Use this form when you need a fast, consistent way to screen prospective renters for an apartment, house, or room. Landlords, property managers, and leasing agents can collect contact details, address history, income, pets, and move-in timing in minutes, so you can compare applicants side by side. Applicants benefit too: they share complete renter information once and avoid back-and-forth emails. If you need third-party confirmation during screening, pair the application with a Residence verification form to confirm prior addresses and dates. For community housing or dorms, add a short Housing survey form to understand accessibility needs or roommate preferences.

Must Ask Tenant Application Questions

  1. What is your full legal name and contact information?

    Accurate contact data helps you reach the applicant quickly and schedule showings or follow-ups. Clear identification also prevents mix-ups between people with similar names.

  2. What is your current and previous address history (with dates)?

    Address history shows stability and helps confirm tenancy timelines. It also supports background checks by matching records to the right person.

  3. What is your employment status and monthly income?

    Income details help you assess ability to pay rent on time. Listing employer, role, and length of employment adds context you can verify.

  4. How many occupants will live in the unit, and do you have any pets or assistance animals?

    This helps you check occupancy limits and plan for utilities and parking. Knowing about animals ensures you follow pet policies while honoring assistance animal rules.

  5. Do you authorize a credit, background, and landlord reference check?

    Consent lets you run screenings legally and keeps your process consistent. You can also ask previous landlords for feedback using a Rental reference form.

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