Residence Verification Form Template
Streamline Your Tenant Verification Process with Ease
Missing out on current residency details? Our Residence Verification Form Template is designed for landlords and property managers to efficiently confirm tenant addresses. By using this template, you'll speed up your verification process, maintain accurate records, and ensure compliance with housing regulations. Easy to customize, this form helps you collect essential information from tenants while providing a professional appearance, all while being WCAG-aligned for accessibility. Explore our live template to see how it can work for you.
When to use this form
Use this residential verification form to confirm where someone lives for rentals, employment, school enrollment, benefits, or service setup. Landlords and property managers can add it to screening to check an applicant's claimed address before offering a lease. Pair it with the Tenant info form to collect employment and references in one step, and with the Rental application interest form to capture leads earlier. HR and finance teams can verify staff addresses for payroll and equipment shipping. Schools and nonprofits can document residency for district or program eligibility. The outcome: clear proof of address, with contact details and supporting documents you can review and keep on file.
Must Ask Residence Verification Questions
- What is your full current address and how long have you lived there?
This anchors their identity to a real place and shows stability over time. It also helps you match their details to documents and public records.
- What is your occupancy type (renter, owner, living with family) and what are the lease or ownership dates?
This clarifies what evidence you should expect and flags gaps, like missing dates. If you also place roommates, add the Roommate matching form to assess household fit.
- Who is the property owner or landlord, and what is their phone or email for verification?
Direct contact allows quick confirmation and reduces fraud. It also supports transparent communication and aligns with policies you share in the Landlord and tenant disclosure form.
- Upload a recent proof of address (lease, utility bill, bank statement, or official mail).
Seeing an official document speeds decisions and protects your team from risk. Clear upload guidance reduces back-and-forth and helps you keep compliant records.
- Do you authorize us to contact your landlord, employer, or utility provider to verify this information?
Written consent keeps you compliant and avoids delays when third parties request permission. It sets the right expectations about how you will verify and store information.
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