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Tenant Background Check Form Template

Screen Your Potential Tenants Effectively with Our Template

Finding the right tenant can be challenging, leaving you anxious about potential issues down the line. Our Tenant Background Check Form Template aids landlords in gathering essential information to evaluate prospective renters efficiently and accurately. With this template, you can verify rental history, assess credit scores, and ensure a safe and secure living environment for your property, all while saving time and reducing risks associated with unreliable tenants. Start using our live template to simplify your tenant screening process today.

Use this Template (FREE) Live Preview
Full legal name
Date of birth
Other names used in the past 7 years (if any)
Email
Phone
Current residential address (street, city, state/province, ZIP/postal code)
Government ID number (e.g., driver license or national ID)
Social Security Number / Tax ID (optional)
Previous residential addresses from the past 5 years (include dates of residence)
Current or most recent landlord/property manager name
Landlord/property manager contact (phone or email)
Have you lived at your current address for 2 or more years?
Yes
No
Current employer or primary income source
Job title or role
Employment start date
Monthly gross income (specify currency)
Have you ever been evicted?
Yes
No
Have you ever broken a lease?
Yes
No
Have you ever been convicted of a crime?
Yes
No
If you answered Yes to any background disclosures, you may provide brief context (optional)
Do you currently have an open bankruptcy?
Yes
No
Do you authorize the landlord or screening provider to obtain consumer reports and background checks for tenant screening?
Yes
No
Type your full name as your signature
Signature date
I certify that the information I have provided is true and complete to the best of my knowledge.
Yes
No
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Paper art illustration featuring a tenant background check form design for FormCreatorAI article

When to use this form

Use this form before you offer a lease to a new renter. It helps you screen applicants for apartments, condos, and single-family homes, whether you manage one unit or a small portfolio. Use it after an open house, when you have multiple applicants, or when an applicant is applying from out of town and cannot meet in person. You will collect consent, ID details, rental history, income, and references, so you can spot red flags and approve faster with a clear record. For a complete file, pair it with the NYC Apartment rental application form to capture unit preferences, co-applicants, and other basics.

Must Ask Tenant Background Check Questions

  1. Do you authorize us to run a background and credit check, and to contact your employers and landlords?

    Written consent lets you lawfully review records and speak with references. It also sets expectations about what will be checked, which reduces disputes later.

  2. What is your full legal name, date of birth, and any prior names used in the last 7 years?

    Accurate identity details help match the right records and avoid false hits. Prior names reduce missed results from name changes.

  3. What is your current employer, position, monthly income, and employer contact information?

    Income and job stability show ability to pay rent on time. A contact lets you quickly confirm employment if needed.

  4. What are your addresses for the past 5 years, with landlord names, phone numbers, and dates of tenancy?

    Past addresses and landlord contacts help you confirm payment history and conduct. If needed, confirm current tenancy with the Apartment residency verification form.

  5. Have you ever been evicted, broken a lease, been convicted of a relevant offense, or had rent sent to collections? Please explain the dates and outcomes.

    This surfaces risk while giving the applicant a chance to provide context. Specific timelines make it easier to verify and judge recency.

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