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Tenant Info Form Template

Streamline tenant onboarding with an easy-to-use form

Gathering crucial tenant information doesn't have to be a hassle. This tenant info form template helps landlords and property managers organize essential contact and emergency details efficiently. You'll benefit from capturing vital tenant contact info, ensuring timely communication, facilitating emergency preparedness, and keeping track of employment status, all while creating a seamless onboarding experience. Use the live template today to simplify your tenant management process.

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Full name
Email address
Phone number
Current address (street, unit, city, state, postal code)
Preferred move-in date
Preferred contact method
Email
Phone call
Text message
Any
Total number of occupants (including you)
1
2
3
4
5
6 or more
Other occupants (list names and ages, if any)
Pet details (type, breed, size, number)
Do you have any pets?
Yes
No
Employer or primary income source
Estimated monthly gross income (currency and amount)
Employment status
Employed full-time
Employed part-time
Self-employed
Student
Unemployed
Retired
Other
Please Specify:
Current landlord or property manager contact info (name, phone, email)
How long have you lived at your current address?
Less than 6 months
6-12 months
1-2 years
2-5 years
More than 5 years
Do you require parking?
No
Yes - 1 vehicle
Yes - 2 vehicles
Yes - 3 or more vehicles
Reference name and phone
Emergency contact full name
Emergency contact phone
Type your full name as signature
Signature date
I certify that the information provided is true and authorize verification and screening if required for tenancy.
Yes
No
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Paper art illustration showcasing a tenant information form template with design elements for FormCreatorAI article

When to use this form

Use this form when you onboard a new renter, renew a lease, or update records after a move, roommate change, or pet addition. Property managers, landlords, and HOAs get accurate contact details, emergency info, vehicle and animal records, and access preferences in one place. This cuts back-and-forth, prevents missed notices or towing mistakes, and keeps compliance tidy. For applicant screening, route prospects to the Tenant application form, and for unit questions, share the Apartment information request form. With up-to-date data, you can communicate fast during outages, schedule repairs without delays, and manage parking and safety with confidence.

Must Ask Tenant Info Questions

  1. What is your full legal name, unit number, and preferred contact method?

    This ties each response to the right lease and household, and shows how you want to be reached. Clear contact rules improve delivery of notices, rent reminders, and urgent updates.

  2. Who is your emergency contact, and what is their phone and relationship?

    In urgent situations, staff can reach someone fast to help protect health and property. It also supports building policy and insurance requirements.

  3. Do you have any vehicles? List make, model, color, and plate number for each.

    Accurate vehicle data supports parking permits and enforcement. It reduces towing errors and helps resolve complaints quickly.

  4. Do you have pets or assistance animals? Include type, breed, weight, and any required documents.

    These details let you apply pet rules and fees while honoring assistance animal protections. Staff can plan for safety, cleaning, and neighbor expectations.

  5. Do you authorize maintenance to enter with notice when you are not home? Add access notes if needed.

    This reduces repair delays and sets clear consent for urgent work. After a visit, you can gather feedback with the Tenant satisfaction survey form.

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