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Tenant Verification Form Template

Effortlessly Validate Tenant Information for Peace of Mind

Verifying tenant information shouldn't be a source of stress. Our Tenant Verification Form Template helps landlords and property managers efficiently collect and confirm essential tenant data, ensuring a smooth rental process. With this template, you can streamline tenant screenings, gather necessary financial details, and enhance decision-making, all while maintaining a professional image. Plus, it features WCAG-aligned labels for improved accessibility. Start using the live template today to simplify your verification process.

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Applicant full name
Applicant current or last known residential address
Your full name
Organization or property name
Your role or relationship to the applicant
Previous landlord/property manager
Employer - HR
Employer - Supervisor
Personal reference
Other
Please Specify:
Phone number
Email address
How long have you known the applicant?
Under 6 months
6-12 months
1-2 years
2-5 years
5+ years
Prefer not to say
Rental property address for this applicant
Tenancy status
Current
Ended
Unknown
Lease start date
Lease end date
Monthly rent amount
How often did the tenant pay rent on time?
Never
Rarely
Sometimes
Often
Always
Any late rent or returned/NSF payments?
None
Late payments
Returned/NSF payments
Both late and returned
Unknown
Any documented lease violations or complaints?
None
Minor issues
Multiple issues
Serious violation/eviction
Unknown
How would you rate the tenant's property care?
Poor
Below average
Average
Good
Exceptional
Were pets kept at the property?
No
Yes - authorized
Yes - unauthorized
Unknown
Was the security deposit returned?
Full refund
Partial refund
No refund
No deposit required
Unknown
Additional comments
Would you rent to this tenant again?
Very unlikely
Unlikely
Neutral
Likely
Very likely
Type your full name to sign
Signature date
I confirm I am authorized to provide this information and that it is accurate to the best of my knowledge.
True
False
{"name":"Applicant full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Applicant full name, Applicant current or last known residential address, Your full name","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
paper art illustration depicting a tenant verification form for FormCreatorAI article

When to use this form

Use this form when you need to screen a prospective renter quickly and fairly. It suits landlords, property managers, and student housing teams. Send it to new applicants, renewals, or roommate replacements to confirm identity, income, rental history, and references. You can keep prospects organized while you verify by funneling overflow to the Apartment waitlist form. For co-living or shared suites, collect consistent details so approvals are apples-to-apples, then move qualified people forward. The result: fewer surprises, faster approvals, and a clear paper trail you can share with owners. When a lease ends, pair your move-out workflow with the Security deposit refund form to close the loop.

Must Ask Tenant Verification Questions

  1. What is your current and previous landlord's name, phone, and email?

    Direct contacts let you confirm rent paid on time, property care, and any lease issues. It speeds up references and reduces back-and-forth.

  2. What is your monthly income, employer, and employment length, and may we verify it?

    These details help you assess rent-to-income ratio and stability. Written permission protects you and streamlines employer verification.

  3. Have you ever been evicted, broken a lease, or had late rent in the past five years?

    Past issues can signal risk and help you set conditions like a higher deposit or co-signer. Honest disclosures also save time for both sides.

  4. How many occupants will live in the unit, and do you have any pets?

    Occupancy and pet info ensure compliance with local limits and house rules. If you place roommates, pair screening with the Roommate matching form to find a compatible fit.

  5. Do you consent to a credit, background, and rental history check, and can you upload a photo ID?

    Consent is required for credit, criminal, and rental history checks in many states. A photo ID ties reports to the right person and reduces fraud.

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