Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Travel Plan Form Template

Streamline Your Travel Arrangements with Ease

Planning a trip can feel overwhelming with all the details to coordinate. This Travel Plan Form Template helps you effortlessly gather essential information for your journeys, ensuring nothing gets overlooked. Use this template to track itinerary details, manage accommodation bookings, and collect preferences from fellow travelers, making your trip planning seamless and enjoyable. It's easy to customize and aligns with accessibility standards, so everyone can use it. Try the live template today!

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Nationality / Passport country
Primary purpose of this trip
Leisure
Business
Family visit
Education
Event
Medical
Other
Please Specify:
Departure city or airport
Destination(s)
Preferred departure date
Preferred return date
Number of travelers and ages (e.g., 2 adults, 1 child age 6)
How flexible are your dates?
Fixed on these dates
Flexible by 1-3 days
Flexible by 4-7 days
Flexible more than 7 days
Not sure
Estimated budget per person (excluding visas)
Under $500
$500-$1,000
$1,001-$2,000
$2,001-$3,500
$3,501-$5,000
Over $5,000
Not sure
Preferred accommodation type(s)
Room configuration needs
Single room
Double room (1 bed)
Twin room (2 beds)
Suite
Family room
Accessible room
Connecting rooms
Not sure
Preferred flight cabin class
Economy
Premium Economy
Business
First
No preference
Activities and interests for this trip
Please Specify:
Accessibility or mobility needs (if any)
Dietary requirements
None
Vegetarian
Vegan
Halal
Kosher
Gluten-free
Dairy-free
Nut-free
Other
Please Specify:
Do you already have travel insurance for this trip?
Yes
No
Airline or hotel loyalty programs (enter numbers if you want them added)
Preferred contact method(s)
Email
Phone call
SMS text
Messaging app (WhatsApp/Signal)
Video call
No preference
Anything else we should know to plan your trip?
How likely are you to book if the plan meets your needs?
0 Not at all likely
1
2
3
4
5 Extremely likely
Type your full name as signature
Signature date
I agree to be contacted about my travel plan and consent to the privacy policy.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email address, Phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a travel plan form with design elements for an article about travel planning.

When to use this form

This form helps you map a door-to-door itinerary before you book. Use it when you need to collect firm dates, routes, and traveler needs from employees, students, or clients. It is ideal for multi-city travel, team offsites, field trips, and family vacations. You can gather budgets, visa flags, and risk notes in one place, so approvers and agents can act fast. If you only need approval to travel, pair it with a Travel request form. After the trip, capture outcomes and incidents with an Excursion trip report form. Early-stage shoppers can start with a Travel inquiry form and move here once dates are set.

Must Ask Travel Plan Questions

  1. What are your exact travel dates and time windows?

    Dates and flexibility drive fares and availability, and prevent hold or ticketing delays. Clear timing also helps plan airport transfers and meeting schedules.

  2. What are your origin, destinations, and planned stopovers?

    Listing every leg avoids missed connections and surprise costs. It also lets you compare point-to-point versus multi-city options.

  3. How many travelers are going, and what are their details (names, ages, citizenship)?

    Accurate rosters ensure correct tickets and smooth visa checks. You also avoid reissue fees caused by name or document errors.

  4. What is your total and per-person budget, including lodging and transport?

    A budget range narrows choices and speeds quotes. If you only need managerial approval, route those costs through a Trip request form.

  5. Do you have accommodation and transport preferences (hotel class, seat/cabin, car, or yacht)?

    Preferences set quality and comfort expectations before you book. For charters, capture specifics with a Yacht preference sheet form.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel