Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Excursion Trip Report Form Template

Streamline your reporting process with our easy-to-use template

Traveling can come with unexpected challenges, and capturing these moments can greatly improve future trips. This Excursion Trip Report Form Template helps you document issues and successes, ensuring that you have clear insights for future planning. Use it to track participant feedback, record logistical details, and identify needed improvements, all while ensuring compliance with your organization's policies. Start using our template today and enhance your future excursions!

Use this Template (FREE) Live Preview
Trip title
Destination/location
Trip date
Trip leader name
Trip leader email
Trip leader phone
Type of excursion
Field trip
Outdoor/adventure
Service/volunteer
Cultural/museum
Academic/conference
Sports/athletic
Other
Please Specify:
Total participants
Participant groups included
Students
Staff
Parents/Guardians
Volunteers
Guests
Transportation modes used
School bus
Charter bus
Public transit
Walking
Carpool
Train
Plane
Boat
Other
Please Specify:
Permissions/consent forms collected for all required participants?
Yes
No
Risk assessment completed before the trip?
Yes
No
Brief itinerary and activities summary
Schedule adherence
Significantly ahead of schedule
Slightly ahead of schedule
On schedule
Slightly behind schedule
Significantly behind schedule
If yes, provide brief details (what, when, where, who, actions taken)
Any incidents, injuries, or near misses occurred?
Yes
No
Estimated total expenses (include currency)
Expense categories used
Transportation
Admission/Fees
Meals
Lodging
Equipment/Supplies
Tips/Gratuities
Parking/Tolls
Other
Please Specify:
Receipts collected and stored?
Yes
No
The trip achieved its primary objectives.
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
Overall participant engagement during activities
Poor
Below average
Average
Good
Exceptional
What went well?
What could be improved next time?
How likely are you to recommend repeating this excursion?
Very unlikely
Unlikely
Neutral
Likely
Very likely
Report prepared by
Date submitted
{"name":"Trip title", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Trip title, Destination\/location, Trip date","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a trip report form design with travel-related icons and vibrant colors

When to use this form

This form works right after a group outing, field trip, tour, or offsite. Use it if you lead students, staff, or club members and need a clear record of objectives, itinerary, attendance, issues, and outcomes. It helps you brief stakeholders, log incidents, track costs, and note wins. Schools can capture chaperone notes after a museum visit. Outdoor teams can document a guided hike or service day. Tour operators can summarize a day charter or city walk. For smooth planning, pair this with the Travel registration form before departure, then attach photos and details in a fuller Post trip report form for your archive.

Must Ask Excursion Trip Report Questions

  1. What was the main objective of the trip, and was it achieved?

    Clear goals let you judge success and share concise results. This keeps the report focused and helps justify time and budget.

  2. What was the itinerary, including dates, locations, and key activities?

    A timeline adds context for outcomes, costs, and photos. It also helps others repeat what worked and avoid what did not.

  3. Who attended, and what roles or responsibilities did they have?

    Listing participants and roles supports safety, approvals, and follow-up. It makes ownership of tasks and gear crystal clear.

  4. What incidents, risks, or near misses occurred, and how were they handled?

    Documenting responses builds a record for compliance and training. You can refine protocols and reduce future risk with concrete evidence.

  5. What lessons learned and next steps do you recommend?

    Turning insights into actions improves the next outing. You can also capture future destination interest with the Travel interest survey form to guide planning.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel