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Travel Inquiry Form Template

Streamline Your Travel Booking Process with Our Template

Planning travel can be overwhelming when gathering details from clients. This travel inquiry form template is designed for travel agents who want to collect essential trip information effortlessly. Capture destination preferences, travel dates, and budget constraints, all while keeping your inquiries organized and timely, thereby improving client engagement, speeding up your booking process, and enhancing the customer experience. Start using the live template today for a seamless setup!

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Full name
Email address
Phone number
Preferred contact method
Email
Phone
SMS/Text
WhatsApp
Any
Destination(s) or region(s)
Departure city or airport
Target departure date
Target return date
Are your dates flexible?
Yes
No
Number of adults
1
2
3
4
5
6+
Not sure yet
Number of children
0
1
2
3
4
5+
Not sure yet
Ages of children (if any)
Trip purpose or type
Estimated budget per traveler (excluding flights)
Under 1,000
1,000 - 2,000
2,000 - 3,500
3,500 - 5,000
5,000 - 8,000
8,000+
Not sure yet
Preferred accommodation level
Budget/Economy
Mid-range
Upscale
Luxury
Boutique/Unique
Not sure
Room configuration
Single room
Double/Twin
Suite
Connecting rooms
Accessible room
Separate bedrooms
Not sure
Flight cabin preference
Economy
Premium economy
Business
First
No flights needed
Not sure
Activities and interests
Accessibility, mobility, or dietary needs
Is this trip for a special occasion?
No
Birthday
Anniversary
Honeymoon
Graduation
Family reunion
Other
Please Specify:
When do you plan to book?
ASAP
Within 2 weeks
2-4 weeks
1-3 months
3-6 months
6+ months
Not sure
How did you hear about us?
Referral from a friend/family
Social media
Search engine
Online ad
Blog/Article
Event
Returning client
Other
Please Specify:
Anything else we should know?
May we contact you about this inquiry?
Yes
No
Would you like to receive travel deals and updates by email?
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email address, Phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a travel inquiry form template for FormCreatorAI article.

When to use this form

Use this form when a prospect wants help planning a getaway and you need the basics to qualify and respond fast. It works for travel agents, tour operators, and concierge teams who handle weekend breaks, honeymoons, or multi-stop trips. Collect trip dates, budget, passengers, and must-see interests so you can suggest options without back-and-forth. If a lead is ready to move forward, point them to the Trip request form for next steps. For deeper background like passport details or mobility needs, pair it with the Travel information form. You can also capture dream destinations in advance using the Bucket list collection form, then match offers when deals pop up.

Must Ask Travel Inquiry Questions

  1. When do you want to travel, and are your dates flexible?

    Dates drive availability, fare rules, and pricing. Flexibility lets you find better rates, avoid peak crowds, and add routing options if needed.

  2. Where are you departing from, and what is your ideal destination or vibe?

    Your origin and target vibe shape flight choices and recommended regions. If the exact place is sold out, the vibe helps you propose smart alternatives that still fit.

  3. What is your total budget range, including flights and lodging?

    A clear budget filters options fast and prevents sticker shock. It also lets you present good, better, best packages with accurate tradeoffs.

  4. How many travelers are going, and what are their ages?

    Ages and headcount affect room types, child pricing, insurance, and activity options. This detail avoids booking mistakes and ensures comfort and safety for every traveler.

  5. What are your must-haves or deal-breakers, and what past trips did you love or dislike?

    These signals reveal non-negotiables and taste, so you avoid mismatches and focus on the right options. You can later capture structured feedback with a Vacation review form to refine future recommendations.

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