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Wedding Day Questionnaire Form Template

Streamline Your Wedding Photography Process with Our Questionnaire

Planning a wedding can feel overwhelming, especially when you need to capture every moment perfectly. This Wedding Day Questionnaire Form Template is designed for photographers and couples, providing a structured way to gather essential details for the big day. You'll easily collect information about the ceremony, special requests, key contacts, and any additional services required, ensuring nothing important slips through the cracks. With this template, you can streamline communication, enhance client experience, and improve your workflow. Feel free to explore and customize the live template for your needs.

Use this Template (FREE) Live Preview
Partner 1 full name
Partner 2 full name
Primary contact email
Primary day-of phone number
Secondary day-of contact (name and phone)
Preferred contact method
Email
Phone call
Text message
No preference
Wedding date
Venue name(s) and address(es)
Estimated guest count
Under 50
50-99
100-149
150-199
200-249
250+
Unsure
Ceremony type
Religious
Civil
Cultural
Symbolic
Vow renewal
Other/Unsure
Photo/video coverage start and end times
Are the ceremony and reception at the same location?
Yes
No
Getting ready location(s) and times
Is a first look planned?
Yes
No
Key moments to capture (select all that apply)
Must-have moments not listed above
Any surprises or special performances we should know about?
Yes
No
Family dynamics or sensitivities to be aware of
Priority family and group combinations (select all that apply)
Please Specify:
VIP names and roles to prioritize (e.g., parents, grandparents, MOH, Best Man)
Shot list link or paste here
Preferred time for family/group photos
Before ceremony
Immediately after ceremony
During cocktail hour
During reception
Not sure
Planner/coordinator name and contact
Officiant name and contact
Other key vendors with contacts (e.g., DJ/band, videographer, florist, HMUA, caterer, transportation)
Photography restrictions during the ceremony
None noted
Limited movement
No flash allowed
Designated area only
No photography during specific parts
Unknown/To be confirmed
Other
Please Specify:
Venue access time for vendors
Parking or loading details
Emergency day-of contact (name and phone)
Accessibility considerations for guests or vendors
Weather backup plan
Indoor backup available
Tented backup
Postpone or adjust timeline
To be decided
Not applicable
Photo style preferences
Candid/photojournalistic
Lightly posed
Traditional/formal
Editorial/artful
Creative flash/night photos
Black and white selections
No strong preference
Social media sharing permission
Yes, you may share and tag vendors/couple
Yes, but please wait until gallery delivery
Please do not share publicly
Ask before sharing each post
Model release consent for use in portfolio and marketing
Yes
No
Additional notes or special requests
Name of person completing this form
Date
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Paper art illustration featuring a wedding questionnaire form layout with decorative elements and elegant typography

When to use this form

This form helps you gather key details before the wedding so you can plan coverage, avoid surprises, and keep the day on track. Use it if you are a photographer, planner, coordinator, or a couple organizing final logistics. Send it right after booking or 24 weeks before the date to confirm locations, timelines, family formals, special traditions, and any restrictions. If you are building a schedule, pair it with the Wedding event plan questionnaire form to align times, travel, and buffers. To lock in headcount and meal notes from guests, your team can also use the Party RSVP form. The result: clear expectations, a smarter shot list, and fewer last-minute texts.

Must Ask Wedding Day Questionnaire Questions

  1. What are your ceremony and reception locations, start times, and travel plans?

    Knowing exact addresses, start times, and travel helps you map routes, build buffer time, and avoid delays. It reduces missed moments caused by traffic, parking, or venue access.

  2. Which family groupings and VIPs must be photographed, and are there any sensitive situations to note?

    Clear VIP and grouping priorities guide your shot list and order, so portraits move fast. You can align names and spellings using the Simple guest list form.

  3. What are the top five moments or details you care about most?

    Focusing on what matters most (first look, heirlooms, rituals) ensures your coverage reflects their story. It also guides where to add a second shooter or extra lighting.

  4. Who is the day-of point of contact and vendor team, with phone numbers?

    A single contact and vendor list gives you a clear escalation path and faster answers. You can handle timeline changes without interrupting the couple.

  5. What are your music cues and lighting plans for the ceremony, entrances, and first dances?

    Knowing music and lighting cues lets you time entrances and dances for clean, well-lit shots. For deeper tech details, pair this with the Wedding DJ questionnaire form.

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