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Simple Guest List Form Template

Streamline your event planning with our easy guest list template

Keeping track of your event attendees doesn't have to be difficult. This Simple Guest List Form Template is perfect for event planners, hosts, or anyone looking to manage their invitee list effectively. With this template, you can simplify guest tracking, gather RSVPs seamlessly, and ensure no one is forgotten. Plus, it helps maintain organization at any gathering, from weddings to parties. Explore how this user-friendly template can elevate your event planning experience.

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Will you attend the event?
Yes
No
Names of additional guests (if any)
How many additional guests will you bring?
0
1
2
3
4+
Meal preference
No preference
Vegetarian
Vegan
Gluten-free
Kosher
Halal
Other
Please Specify:
Food allergies or dietary restrictions
Accessibility needs or accommodations
Seating preference
No preference
Quiet area
Near the stage
Near dance floor
With family
With friends
Preferred contact method
Email
Phone call
Text message
No preference
Any additional notes or requests
May we contact you with event updates and reminders?
Yes
No
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Paper art illustration featuring a guest list template with a clean design for event planning purposes

When to use this form

Planning a guest list should not slow you down. Use this form when you need a quick way to collect and track invitees for any gathering. It suits wedding planners, office admins, venue staff, and hosts of small parties. Ask for names, RSVP status, plus-ones, and contact details so you can plan seating, badges, and follow-ups. If you will send formal invites, pair it with the Event invitation form. For weddings, your team can capture broader preferences with the Wedding planning questionnaire form. Hosting a birthday? Coordinate signups alongside the Birthday event registration form - responsive form to keep attendance and headcount aligned.

Must Ask Simple Guest List Questions

  1. What is your full name?

    This locks down accurate records and prevents duplicates. It also helps you print badges and match guests to seating or security lists.

  2. What is your email address or mobile number?

    You need a reliable way to confirm details or send updates. If this is for a wedding, you can deliver formal invites through the Wedding invitation form.

  3. Will you attend?

    A clear RSVP lets you plan capacity, catering, and staffing. It also reduces last-minute guesswork at check-in.

  4. Will you bring a guest? If yes, how many?

    This protects your headcount and budget by revealing plus-ones early. You can assign seating and prepare place cards with confidence.

  5. Do you have any dietary restrictions or accessibility needs?

    Collecting this now helps you plan menus, seating, and routes that work for everyone. It shows care and prevents avoidable issues on event day.

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