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Wedding Photography Contract Form Template

Simplify Your Wedding Photography Agreement Process

Managing contracts with clients can be overwhelming, especially during the busy wedding season. This wedding photography contract template helps you streamline agreements with your clients, ensuring clarity and professionalism. You'll enjoy benefits like defined deliverables, pricing transparency, easy customization, and enhanced trust with clients, all while protecting your rights as a photographer. Experience the convenience of a ready-to-use template-try it live now.

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Primary client full name
Partner full name
Primary email
Primary phone
Mailing address
Preferred pronouns
She/her
He/him
They/them
Prefer to self-describe
Prefer not to say
On-the-day point of contact full name
On-the-day point of contact phone
Best contact method
Email
Phone call
Text message
Wedding date
Coverage start time (e.g., 1:30 PM)
Estimated coverage end time (e.g., 9:00 PM)
Getting ready location (name and address)
Ceremony venue (name and address)
Reception venue (name and address)
Estimated guest count
Wedding type
Civil
Religious
Cultural
Elopement
Other
Please Specify:
First look planned
Yes
No
Planner/coordinator name
Planner/coordinator phone
Will there be a planner or day-of coordinator?
Yes
No
Package selected
Essential (up to 4 hours)
Classic (up to 6 hours)
Signature (up to 8 hours)
Full day (10+ hours)
Custom/To be confirmed
Add a second photographer
Yes
No
Engagement session
Yes
No
Albums and print products
10x10 album
12x12 album
Parent albums (2)
Print box
Wall art
None / Decide later
Email for gallery delivery and notifications
Preferred delivery method for final images
Online gallery
USB drive by mail
Both
Total package price agreed (currency and amount)
Retainer amount (currency and amount)
Retainer due date
Balance due date
Preferred payment method
Credit/debit card
Bank transfer
Cash
Check
Other
Please Specify:
I acknowledge the retainer is non-refundable except as required by law
Yes
No
I acknowledge overtime is billed at the rate stated in the contract
Yes
No
Travel and parking fees
Included
Billed at cost to client
Flat fee (per contract)
Not applicable / Studio to advise
For coverage over 6 hours, a hot meal will be provided for the photo team
Yes
No
Model release for portfolio, website, and social media use
Yes
Yes, but only after our approval
No
Client license type
Personal use license
Personal use + print release
Commercial license (add-on fee)
I will not sell or license the images without written permission from the photographer
True
False
Will the ceremony be unplugged (guest devices off during ceremony)?
Yes
Partially (ceremony only)
No
Not decided
Venue or officiant restrictions (flash, positions, time limits, etc.)
Must-have shots or family group list (names and relationships)
I consent to reasonable direction from the photographer to manage the photo schedule
Yes
No
I will ensure a safe working environment for the photography team
Yes
No
Does the venue require a certificate of insurance (COI)?
Yes
No
Are any permits required for locations?
Yes
No
Who will obtain required permits?
Client
Photographer
Venue
Not sure / To be confirmed
I acknowledge the estimated gallery delivery window stated in the contract
Yes
No
Preferred gallery expiration period
3 months
6 months
12 months
No expiration (additional fee)
RAW/unedited files will not be provided unless agreed in writing
True
False
I accept the cancellation policy outlined in the contract
Yes
No
I accept the rescheduling/postponement policy outlined in the contract
Yes
No
I accept the force majeure clause
Yes
No
I acknowledge the limitation of liability clause
Yes
No
I acknowledge the indemnification and hold harmless clause
Yes
No
Client typed signature (type full legal name)
Client signature date
Photographer/business name
Photographer representative name and title
Photographer typed signature (type full name)
Photographer signature date
I am the authorized client and I agree to the terms of this photography contract
Yes
No
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Paper art illustration depicting wedding photography contract elements for article on contract form template

When to use this form

When you are booking coverage for a wedding day, engagement add-on, rehearsal dinner, or multi-day celebration, use this contract. It sets clear scope, hours, deliverables, payments, and reschedule terms so you and your clients agree upfront. It is especially helpful if you work with an assistant or second shooter; outline roles and pay, and pair it with the Second shooter assistant agreement form. If you plan to photograph guests or share images in your portfolio, collect releases; the Model release form keeps consent organized. With key details in writing, you avoid scope creep, reduce disputes, and keep the day running smoothly, from getting-ready to the sparkler exit.

Must Ask Wedding Photography Contract Questions

  1. What are the event date, locations, and full timeline for prep, ceremony, and reception?

    These details lock in availability and staffing, and help you plan coverage by hour. They also prevent missed moments and overtime surprises.

  2. Which package, deliverables, and delivery timelines are included, and how will files be delivered?

    This sets expectations for coverage hours, edited image count, gallery access, albums, and any video. Clarity here prevents scope creep and follow-up disputes.

  3. What are the retainer amount, payment schedule, overtime rate, and cancellation or reschedule terms?

    Money terms reduce risk and keep cash flow predictable. They also guide decisions if dates shift or plans change.

  4. What usage rights do the couple receive, and may we display images for portfolio, website, and ads?

    Aligning on licensing and marketing use avoids takedown requests later. If you need explicit consent, add the Permission to use photo release form.

  5. Who are the key family and VIPs, and which group portraits are must-haves?

    Names and priorities inform your shot list and timeline. Capture details in the Family questionnaire form so nothing is missed.

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