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Family Questionnaire Form Template

Gather essential insights for memorable family photo sessions

Getting to know your clients' needs is crucial for capturing their family's memories perfectly. This Family Questionnaire Form Template helps photographers gather important information about family dynamics, preferences, and expectations before a photo session. With this template, you can easily create a personalized experience that leads to genuine smiles, makes scheduling a breeze, and ensures you deliver stunning photos tailored to their vision. Plus, your questionnaire can be customized to comply with WCAG standards for better accessibility. Feel free to explore the live template now!

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
Any of these
Preferred language for communication
English
Spanish
Chinese
Arabic
No preference
Other
Please Specify:
Relationship to the family or household
Parent or guardian
Grandparent
Other adult caregiver
Older sibling
Other
Please Specify:
How many people live in your household?
1
2
3
4
5
6
7 or more
Are there children or dependents in the household?
Yes
No
What are the ages of the children or dependents?
0-2
3-5
6-10
11-13
14-17
18+
Not applicable
How would you describe your household internet access?
Reliable
Unreliable
No internet
Prefer not to say
How often do you spend time together as a family each week?
Never
Rarely
Sometimes
Often
Always
How satisfied are you with your current family routines (mealtimes, homework, bedtime)?
Very dissatisfied
Dissatisfied
Neutral
Satisfied
Very satisfied
Which areas would you like information or support with right now?
Please Specify:
If you wish, briefly describe any considerations or accommodations that would be helpful
Does anyone in the household have accessibility, disability, or health considerations we should be aware of?
Yes
No
What is your preferred way to participate in programs or meetings?
In person
Online
Phone
No preference
How likely are you to attend a family event in the next 3 months?
0 Not at all likely
1
2
3
4
5 Extremely likely
Which activities would interest your family?
Please Specify:
How often would you like to receive updates from us?
Weekly updates
Every two weeks
Monthly
Only when necessary
No promotional messages
Do you consent to receive text messages about programs and reminders?
Yes
No
Type your full name to confirm the above consents
Date
Do you consent to share your information with trusted partner organizations to coordinate support?
Yes
No
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Paper art illustration of a family questionnaire form with sections for responses and checkboxes.

When to use this form

Use this form before you start work with a family, whether you are planning a photo session, onboarding for tutoring, coordinating care, or organizing a school event. It gathers household members, pronouns, contacts, accessibility needs, schedules, and consent preferences in one place. Photographers can pair it with the Photography model release form to document image permissions for adults and minors. By collecting clear details up front, you avoid back-and-forth, tailor your service, and reduce surprises on the day. You leave with accurate records and a plan that respects the family's routines.

Must Ask Family Questionnaire Questions

  1. Who lives in your household, and how do you pronounce each name?

    This helps you address everyone correctly and plan for the right headcount. It also reduces errors on labels, seating, groupings, and deliverables.

  2. Who are the legal guardians for any minors, and who are the emergency contacts?

    Clear guardianship ensures proper consent and avoids delays. Backup contacts help you reach someone fast if plans change or an issue arises.

  3. Are there any access, sensory, health, or cultural needs we should plan for?

    Knowing needs early lets you provide respectful accommodations. It prevents surprises and creates a safer, more comfortable experience.

  4. What are your goals and must-have moments or outcomes for this session or project?

    Shared goals guide your plan, shot list, and deliverables. When you know what matters most, you make better trade-offs under time pressure.

  5. What dates, locations, and time windows work best, and are there conflicts we should avoid?

    Good scheduling reduces no-shows and stress, and it protects nap times, school hours, and commutes. If you will bring an assistant for a large group, align roles and liability with a Second shooter assistant agreement form.

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