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Background Investigation Form Template

Streamline Your Hiring Process with a Solid Background Investigation

Feeling uncertain about your potential hires? This template is designed specifically for employers, HR managers, and landlords who need a reliable way to perform thorough background checks. By using this background investigation form, you can easily collect critical information, ensure compliance with legal standards, and ultimately make better hiring decisions, saving time and reducing risks. Start using this live template to enhance your hiring experience.

Use this Template (FREE) Live Preview
Full legal name
Other names or aliases used
Date of birth
Government ID number (enter last 4 digits only)
Government ID type
SSN (US)
National ID
Passport
Driver license
Prefer not to say
Other
Please Specify:
Email address
Phone number
Current residential address (street, city, state/province, postal code, country)
Previous addresses for the last 5 years (include dates at each address)
Current or most recent employer name
Job title and employment period (MM/YYYY - MM/YYYY)
Additional employment history for the last 5 years (employer, title, dates, reason for leaving)
May we contact this employer?
Yes
No
Institution name
Graduation year (YYYY) or expected graduation
Highest level of education completed
High school or equivalent
Some college
Associate degree
Bachelor's degree
Master's degree
Doctorate
Trade/Professional certification
Prefer not to say
Other
Please Specify:
List licenses/certifications (name, issuing authority, number, expiration date)
Do you hold any professional licenses or certifications relevant to this role?
Yes
No
Have you been convicted of a crime? (Do not include sealed or expunged records; respond in accordance with local laws.)
Yes
No
If yes, provide the offense(s), date(s), jurisdiction(s), and disposition(s)
If yes, provide the charge(s), date(s), and jurisdiction(s)
Do you have any pending criminal charges?
Yes
No
Reference 1 full name and relationship
Reference 1 phone number
Reference 2 full name and relationship
Reference 2 phone number
Additional information relevant to your background check (optional)
I authorize the company and its agents to obtain consumer reports and/or investigative consumer reports for employment purposes.
Yes
No
I authorize the release of information from previous employers, schools, law enforcement, and other agencies to the company or its agents.
Yes
No
Type your full name as your electronic signature
Signature date
I certify that the information provided in this form is true, complete, and accurate.
Yes
No
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Colorful paper art illustration depicting a background investigation form template for FormCreatorAI

When to use this form

Use this form when you need to screen job candidates, volunteers, contractors, or tenants and must verify identity, addresses, employment, education, and consent. HR teams and staffing agencies rely on it before a conditional offer, during audits, or for regulated roles in healthcare, finance, or transportation. It also suits franchise owners and nonprofits that depend on trusted staff. You can gather consent with the Background check authorization form and confirm identity details using the Identity verification form. The result: faster decisions, fewer back-and-forth emails, and a documented trail that reduces risk while keeping your process fair and consistent.

Must Ask Background Investigation Questions

  1. What is your full legal name, date of birth, and any prior names used in the last 7 years?

    Clear identifiers help match your records and avoid missed results. Prior names let us find court, education, and employment files that will not appear under your current name.

  2. Do you authorize us to obtain consumer reports and verify your history for employment purposes?

    Written consent is required in many jurisdictions and speeds your screening. A clear authorization sets expectations about what we will check and how information will be used.

  3. List your current address and all prior addresses from the last 7 years, including dates of residence.

    Address history points searches to the right counties and states for your records. Dates help resolve overlaps and confirm continuity.

  4. Provide your employment history for the past 5 years, including titles, supervisors, and contact details.

    Detailed entries make it easier to verify your tenure and duties with past employers. When you need a formal response, send an Employer statement form to the listed contacts.

  5. Upload supporting documents for identity, education, or licenses, and note any self-employment during this period.

    Document uploads let you verify credentials quickly; route them through the Document verification form to create an audit trail. If you report contract work, pair your details with a Self-employment verification form to confirm business status.

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