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Identity Verification Form Template

Streamline Your Employee Screening Process with an ID Verification Form

Struggling to ensure your new hires are who they say they are? This identity verification form template is designed for HR professionals and businesses looking to streamline their screening processes. You'll enhance security, expedite onboarding, and maintain compliance while simplifying documentation for identification checks. This template is also WCAG-aligned, making it accessible for all users. Explore the live template to see how it can benefit your organization.

Use this Template (FREE) Live Preview
Full legal name
Date of birth
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
If you selected 'Prefer to self-describe', enter your gender (optional)
Country of citizenship
Email address
Phone number
Residential address (street, city, state/province, postal code, country)
Are you at least 18 years old?
True
False
Identity document type
Passport
Driver's license
National ID card
Residence permit
Military ID
Voter ID
Other
Please Specify:
Identity document number
Issuing country or state/territory
Name as it appears on the document (if different from your legal name)
Document issue date
Document expiration date
Address on ID (if different from your residential address)
Is the address on your ID the same as your residential address?
Yes
No
Purpose for verification
Account setup
Compliance (KYC/AML)
Employment screening
Age verification
Access control
Financial services application
Prefer not to say
Other
Please Specify:
I authorize the organization to verify my identity using third-party services where necessary
Yes
No
I consent to the processing and storage of my personal data for verification purposes
Yes
No
Type your full name to serve as your signature
Date of consent
Additional comments (optional)
I certify that the information provided is accurate and complete
Yes
No
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paper art illustration representing identity verification form template for FormCreatorAI article

When to use this form

Use this form when you need to confirm a person's identity before granting access, funds, or privileges. Practical examples: onboarding a contractor, approving a church volunteer, giving keys to a rental unit, issuing a company vehicle, or resetting a high-risk account. Capture a legal name, date of birth, address history, and an ID photo to cut fraud and speed reviews. If you also need to confirm where someone lives, pair it with the Address verification form. Ministries that screen volunteers can add the Church background check form. For driving roles, collect consent with the MVR Release consent form. The outcome: you reduce risk, meet policy, and move trustworthy people through faster.

Must Ask Identity Verification Questions

  1. What is your full legal name (as shown on your government ID)?

    This is the primary identifier and must match the document you review. For independent workers, you can also confirm details with the Self-employment verification form to reduce false positives.

  2. What is your date of birth?

    This distinguishes people who share similar names and flags underage applicants when services have age limits. It also lets you validate the ID against expected age and expiry.

  3. What is your current residential address, and any prior address from the last 3 years?

    Address history helps confirm identity and spot mismatches across credit, utility, and delivery records. It also supports regulatory checks in many industries and speeds follow-up if mail is returned.

  4. Which government ID will you provide, and what is its expiration date?

    Capturing ID type, issuing authority, last four digits, and an image allows a clear data and visual match. It also prevents approvals based on expired or altered documents.

  5. What is your mobile number or email for a one-time passcode?

    Sending a code to a verified channel proves the person controls that contact method. It lowers account takeover risk and gives you a secure way to share results.

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