Conference Proposal Form Template
Effortlessly Submit Your Conference Proposals
Writing a conference proposal can be overwhelming, especially when you want to stand out among many submissions. This conference proposal template helps you present your ideas clearly, making it easier for organizers to evaluate them effectively. Use this template to showcase your expertise, include critical project details, and detail your proposed content or speakers-ensuring your submission gets the attention it deserves. Plus, it's designed with WCAG-aligned labels for maximum accessibility. Ready to enhance your proposal game? Check out the live template now.
When to use this form
Use this form when you invite speakers to pitch talks, panels, or workshops for your event. It helps program committees compare abstracts, check speaker fit, and build a balanced agenda. Example uses include a community tech meetup scaling into a regional summit, a university unit curating an academic symposium, or an association planning a training day. Capture session goals, format, and AV needs early so scheduling and room assignments move faster. If you also run online tracks, pair submissions with the Virtual webinar registration form for attendee signups. For hands-on labs, coordinate rosters later with a simple Class registration form.
Must Ask Conference Proposal Questions
- What is your session title and a 75-150 word abstract?
Clear titles and abstracts help reviewers judge fit and impact at a glance. They also let you promote accepted sessions without heavy rewrites.
- Who is the target audience and what three learning outcomes will they achieve?
Audience and outcomes confirm the session teaches the right skills for your attendees. They guide agenda placement and reduce overlap with similar proposals.
- What format and duration do you prefer (talk, panel, workshop; 30/45/60 minutes)?
Format and length drive room setup and pacing, so you can shape a balanced schedule. Having options lets you slot strong content even if times shift.
- What is your speaker bio, credentials, and recent speaking experience?
A concise bio builds credibility and helps you diversify voices across tracks. Past talks signal delivery quality and give reviewers useful context.
- What AV, accessibility, and recording needs do you have, and can you present virtually if required?
Technical needs and accessibility plans prevent surprises and support all attendees. Virtual readiness extends your program to remote audiences and protects against last-minute changes.
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