Construction Submittal Form Template
Streamline your construction approvals with ease
Are construction project delays stressing you out? Our Construction Submittal Form Template is designed for contractors, architects, and construction managers who need a straightforward way to get project approvals. With this template, you can easily submit necessary documentation, reduce approval wait times, and ensure compliance with project specs-all while keeping your clients informed. Enjoy clear communication, easily track materials, and maintain organized records. Try using the live template to simplify your process.
When to use this form
Use this form to route shop drawings, product data, equipment cut sheets, and material samples for approval on active projects. General contractors, subcontractors, and suppliers use it to show compliance with the spec and to lock down selections before procurement and installation. It fits common cases like door hardware schedules, firestopping systems, concrete mix designs, or rooftop units. If you are proposing a substitution or variance from the contract documents, submit a Deviation request form alongside the package. When review uncovers scope or budget changes, follow up with a Change request form so stakeholders can decide fast.
Must Ask Construction Submittal Questions
- Which specification section and drawing detail does this submittal address?
This ties the submittal to the exact requirement, so reviewers can verify compliance quickly. It cuts rework by preventing mismatches with the latest plans.
- What submittal type is this (shop drawings, product data, sample), and what quantities or sizes are included?
Clear type and scope help your team log items, plan inspections, and order the right materials. Quantities and sizes ensure procurement and fabrication stay aligned.
- What is the required approval-by date, and what schedule risk exists if approval slips?
Stating a deadline helps reviewers prioritize critical items and avoid delays. If approval triggers field work, align timing with a Job work order form to schedule crews after approval.
- Are there any deviations or substitutions from the contract documents? If yes, describe and attach supporting files.
Flagging changes early speeds review and keeps the record clean. For exceptions, pair this package with a Deviation request form so approvers can assess impact in one pass.
- Who is the manufacturer and model, and which standards or certifications does the product meet?
These details prove equivalency and make it easy to verify code and warranty needs. If you need pricing for an alternate, open a Contractor bid request form to compare supplier quotes.
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