Contractor Bid Request Form Template
Streamline Your Bidding Process with This Simple Template
Are you struggling to gather bids effectively for your construction projects? This Contractor Bid Request Form Template is designed for contractors and project managers who need a streamlined way to collect and evaluate bids. With customizable fields that allow you to specify project details, deadlines, and budget estimates, you can easily compare offers from different bidders, save time on paperwork, and ensure all submissions are compliant with your requirements. Plus, the form is built with accessibility in mind, featuring WCAG-aligned labels. Try it out and simplify your bid management process today!
When to use this form
Use this form to collect comparable bids from subcontractors or vendors for capital projects, tenant improvements, or emergency repairs. It helps owners, GCs, facility managers, and procurement teams define scope, deadlines, and terms in one place. Ask for material specs, alternates, and lead times so you can compare apples to apples. For awarded vendors, move straight into the Construction work order form to authorize the job. If the contractor must submit product data or shop drawings, route them through the Construction submittal form. If scope changes after award, manage cost impacts with an Engineering change order form. You can use this as a request for bid template you can reuse across projects.
Must Ask Contractor Bid Request Questions
- What is the project scope, location, and site access?
This aligns bidders on exactly what to price and where they will work, reducing vague allowances. Clear access notes (hours, security, parking) prevent add-ons later.
- What is the bid due date and how long must pricing remain valid?
A firm deadline keeps your timeline on track and makes collection predictable. A validity period protects you from sudden price hikes while you review and compare proposals.
- Do you hold the required licenses, insurance, and safety certifications?
This protects your organization from compliance risk and jobsite incidents. If you later issue a Service work order form for recurring tasks, credentials are already verified.
- What is your detailed cost breakdown and proposed schedule?
Line-item pricing and durations let you compare bids fairly and identify gaps. You can spot front-loaded costs, long lead items, and schedule risks before award.
- What exclusions, assumptions, and warranty terms apply?
Knowing what is not included prevents scope creep and disputes in the field. For post-completion issues, log follow-up work with a Maintenance request form.
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