Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Wedding Event Plan Questionnaire Form Template

Easily gather essential details for a perfect wedding

Planning a wedding can feel overwhelming with countless details to manage. This wedding event plan questionnaire template is designed to help you streamline the process, ensuring nothing is overlooked. Gather crucial information like your wedding date, venue, budget, vendor preferences, and guest list all in one place, making it easier for you to stay organized and informed. Simplify your collaborations with vendors, enhance communication, and create a structured approach to planning your special day by utilizing this user-friendly template. Try out the live version to see how it works!

Use this Template (FREE) Live Preview
Couple full name(s)
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
No preference
Do you currently have a wedding planner?
Yes
No
Target wedding date
How flexible is your date?
Very flexible
Somewhat flexible
Within a week
Within a month
Not flexible
Venue name(s) and location(s)
General notes about timing (e.g., ceremony start, reception start)
Estimated guest count
Under 50
50-99
100-149
150-199
200-249
250+
Which styles or themes best fit your vision?
Please Specify:
Formality level
Black tie
Formal
Semi-formal
Casual
Mixed/Depends
Not decided
Top priorities (select up to three)
Please Specify:
Type of ceremony
Religious
Civil
Interfaith
Cultural
Non-religious
Vow renewal
Not decided
Other
Please Specify:
Officiant arranged?
Yes
No
Special rituals or elements to include
Unity candle
Sand ceremony
Ketubah signing
Tea ceremony
Handfasting
Ring warming
Readings
None planned
Other
Please Specify:
Reception format
Plated dinner
Buffet
Family-style
Cocktail-style
Brunch
Not decided
Bar service
Open bar
Limited bar
Cash bar
Dry wedding
Not decided
Accessibility needs to plan for
Wheelchair access
Reserved seating
ASL interpreter
Quiet space
Step-free transport
Dietary accommodations
None known
Other
Please Specify:
Transportation or accommodation support
Shuttle buses
Valet
Ride-share coordination
Hotel room block
Parking guidance
None/Not needed
Not decided
Other
Please Specify:
Which vendors are already booked?
Please Specify:
Do you want vendor recommendations?
Yes
No
Music and entertainment preference
DJ
Live band
Strings
Soloist
Playlist only
Not decided
Must-have moments for photos/video
Please Specify:
Dietary restrictions to plan for
Please Specify:
Dessert plan
Traditional cake
Dessert table
Cupcakes
Donuts
No dessert
Not decided
Include late-night snacks?
Yes
No
Overall budget range
Under 10,000
10,000-20,000
20,000-35,000
35,000-50,000
50,000-80,000
80,000-120,000
120,000+
I am open to cost-saving alternatives if they fit the vision
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Planned end time or send-off details (if known)
Ideal reception length
3 hours
4 hours
5 hours
6+ hours
Not sure
May we contact you regarding this event?
Yes
No
Type your full name as a signature
Date
I confirm the information provided is accurate to the best of my knowledge
True
False
{"name":"Couple full name(s)", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Couple full name(s), Email address, Phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration related to wedding event planning questionnaire form template for FormCreatorAI article

When to use this form

Use this form at your kickoff meeting or right after a couple books you. It captures the basics you need to plan with confidence: dates, venues, budget, guest count, timeline, and vendor contacts. You will also log ceremony details, reception flow, and any must-have traditions. To gather responses from invitees, pair it with the Party RSVP form and keep headcount current. For seating and plus-ones, track names in the Simple guest list form. Planning an interactive dance floor or an after-party set? Collect song dedications and do-not-play tracks with the Karaoke request form. With these inputs in one place, you can brief vendors, build a timeline, and present a clear plan your clients can approve.

Must Ask Wedding Event Plan Questionnaire Questions

  1. What is your event date, venue(s), and ceremony start time?

    This anchors availability and lets you set the master timeline, travel buffers, and lighting needs. When you confirm these, you can book vendors and send a realistic production schedule.

  2. How many guests are invited and expected, and what is your RSVP deadline?

    Headcount drives layout, rentals, food and beverage, and staffing. Setting a firm deadline keeps your budget accurate and protects holds with venues and hotels.

  3. What is your total budget and top three priorities for the day?

    Clear priorities help you allocate spend where it matters and make smart trade-offs. Vendors can propose options that fit your range and avoid surprise costs.

  4. What ceremony and reception style do you want, and what are your must-play or do-not-play songs?

    This defines the mood for decor, music, and pacing, so your team can align on tone. It also reduces last-minute changes by setting expectations early.

  5. Do you have dietary restrictions, bar preferences, and a chosen service style (plated, buffet, or stations)?

    These choices shape menu design, service timing, and guest experience. If you are planning a backyard welcome party or rehearsal, the Cookout food checklist form can help you organize a casual menu and quantities.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel