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Work Change Order Form Template

Simplify Contract Modifications with This Change Order Template

Managing changes to a construction project can be challenging, but this Work Change Order Form Template helps you document and implement those adjustments seamlessly. Ideal for contractors and clients alike, it ensures both parties agree on the scope and details of changes. Enjoy benefits like faster decision-making, reduced miscommunication, comprehensive documentation, and easy tracking of adjustments-all while maintaining compliance with industry standards and best practices. Explore this intuitive template today to enhance your project workflow.

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Project name
Project ID or contract/PO number
Company or contractor
Job site address
Request date
Requested by
Email
Phone
Your role
Owner/Client
General Contractor
Subcontractor
Architect/Engineer
Consultant
Other
Please Specify:
Change category (select all that apply)
Scope addition
Scope reduction
Design change
Material substitution
Site condition
Schedule change
Compliance/code change
Other
Please Specify:
Describe the proposed change
Primary reason for change
Client request
Error or omission
Unforeseen conditions
Regulatory/code requirement
Value engineering
Vendor/material availability
Coordination issue
Other
Please Specify:
Related reference numbers (e.g., RFI/ASI/Sketch)
Priority
Low
Medium
High
Emergency
Not applicable
Has any work started related to this change?
Yes
No
Cost impact
Increase
Decrease
No cost impact
Unknown
Estimated cost (enter amount and currency)
Pricing basis
Lump sum
Time and materials (T&M)
Unit price
Allowance
No cost
Other
Please Specify:
Estimated schedule impact (number of days)
Proposed start date for change work
Schedule impact
Extension
Acceleration
No schedule impact
Unknown
Approved by
Approval comments or conditions
Requester signature
Approver signature
Approval date
Approval status
Approved
Approved as noted
Rejected
Needs more information
Pending
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Paper art illustration depicting a work change order form for FormCreatorAI article

When to use this form

Use this form when a client asks for added features, materials substitutions, or an unforeseen site condition requires a scope change after work begins. Project managers, owners, and contractors use it to document the change, compare pricing, and approve budget and schedule impacts before crews proceed. If you simply need to price options before deciding, send a request via the Contractor bid request form. For routine tasks that are not a scope change, submit a Work order request form instead. For broken equipment or urgent fixes, use a Repair order form. The result is a clear audit trail, fewer disputes, and aligned expectations.

Must Ask Work Change Order Questions

  1. What exactly is changing in scope, location, materials, or deliverables?

    Clear detail prevents assumptions so estimators, schedulers, and crews plan the same work. If it is routine facilities work rather than a scope change, route it through the Facilities work order request form.

  2. Why is this change needed, and what risk or benefit does it address?

    Purpose and impact help justify the request and set acceptance criteria. This context also guides alternatives if the driver is budget, code compliance, or safety.

  3. What is the estimated cost impact and schedule impact for this change?

    Early estimates prevent surprise overruns and support approval thresholds. Cost and time fields let you compare against the original plan or a contractor quote.

  4. Who must review and approve this change, and by what deadline?

    Named approvers and a due date keep the project moving and avoid unauthorized work. It also enables audit trails and escalation if approvals stall.

  5. Which drawings, specs, permits, or contracts are affected, and are files attached?

    Listing the documents reduces rework and helps downstream teams update plans. Requiring attachments ensures installers and inspectors use the latest details.

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