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Event Waiver Form Template

Protect Your Event with Our Ready-to-Use Waiver Template

When planning an event, the last thing you want is a liability issue dampening your success. Our event waiver form template is designed for event organizers like you, allowing for quick and effective communication of risks to participants. By using this template, you can clearly outline risks, safeguard your organization from legal claims, streamline participant understanding, and enhance trust with your audience, all while ensuring compliance with accessibility standards. Start customizing your waiver form today and focus on hosting a great event.

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Full name
Date of birth
Email
Mobile phone
Are you 18 years of age or older?
Yes
No
Event name
Event date
Event location
Emergency contact full name
Relationship to you
Emergency contact phone
Do you have any medical conditions, allergies, or injuries we should be aware of?
Yes
No
Please provide relevant medical details or write "None" if not applicable
Do you require any accommodations to participate safely?
Yes
No
If yes, please describe accommodations or write "None"
Do you consent to receive emergency medical treatment if needed?
Yes
No
I understand that participation involves inherent risks and I voluntarily assume those risks
Yes
No
I release the organizers, sponsors, and venue from liability for injury or loss to the extent permitted by law
Yes
No
I agree to follow event rules and directions from staff
Yes
No
I certify that I am physically able to participate
Yes
No
I agree to indemnify the organizers against claims arising from my actions
Yes
No
Photo and video consent
Yes, I consent to photo/video capture and use for event-related promotion
No, I do not consent
Prefer not to say
May we contact you about future events?
Yes
No
Is the participant a minor under 18?
Yes
No
Parent or guardian full name
Parent or guardian phone
Parent or guardian relationship to participant
Parent or guardian confirms consent to the terms above for the minor participant
Yes
No
I have read and understand this waiver and agree to its terms
Yes
No
Participant signature (type full legal name)
Date of signature
Parent or guardian signature (if participant is a minor)
Date of parent or guardian signature
I understand that typing my name below constitutes my electronic signature
Yes
No
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Paper art illustration depicting an event waiver form for an article on FormCreatorAI.

When to use this form

Use this digital waiver when you host anything with physical or participation risk: a 5K run, charity concert with a GA pit, pop-up fitness class, team offsite, youth camp, or hands-on demo day. It helps you set clear expectations, capture consent, and centralize records before people arrive. For classes and wellness sessions, pair it with the Yoga waiver form. For drills, scrimmages, or skills clinics, the Sports training liability waiver form covers sport-specific risks. If you need basic health info for safer planning, add the Medical waiver form to capture allergies and medications. You reduce last-minute paperwork, speed check-in, and protect your organization while giving attendees a simple way to sign from any device.

Must Ask Event Waiver Questions

  1. Do you acknowledge the risks and release the organizer from liability?

    This core release clarifies that participants understand inherent risks and agree to hold your organization harmless, reducing disputes. Clear acceptance improves enforceability and sets expectations about safety rules.

  2. What is your emergency contact name and phone number?

    If something goes wrong, staff can reach the right person fast. Collecting it up front streamlines response and protects both attendees and your team.

  3. Do you have any medical conditions, allergies, or medications we should know about?

    Knowing key health information guides on-site care and activity suitability. It helps you plan accommodations and align with your first-aid protocols.

  4. Are you the parent or legal guardian consenting for a minor?

    Minor participation requires the correct adult authorization. This prevents invalid signatures and ensures the release applies to the child.

  5. Will you participate in product or equipment demos at the event?

    Hands-on trials can add unique risks; route those signers to a product-specific release such as our Product liability waiver form. Clear disclosure of use cases helps you segment approvals and manage coverage.

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