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Freight Dispatch Agreement Form Template

Create clear agreements to streamline your freight operations

Drafting agreements with carriers can slow down your dispatching process and create friction. This Freight Dispatch Agreement Template is designed for freight dispatchers like you, ensuring clear terms that protect your interests and smoothen operations. With this template, you can quickly specify payment terms, delivery instructions, and liability clauses, all while ensuring WCAG-aligned accessibility for all users. Start using this live template to streamline your agreement creation today.

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Legal business name
DBA / Trade name (if any)
Primary contact full name
Title / Role
Business email
Business phone
Business address (street, city, state, ZIP)
USDOT number
MC number
Equipment types you operate
Please Specify:
Primary trailer length
53 ft
48 ft
45 ft
40 ft
26 ft
Other/Not applicable
Preferred regions / lanes
Please Specify:
Minimum target rate per mile (enter amount and currency)
Availability start date for dispatch
Load preferences
Do you have active operating authority?
Yes
No
Insurance provider name
Insurance policy expiration date
Is your W-9 available upon request?
Yes
No
Certifications and endorsements (select all that apply)
TWIC
Hazmat endorsement
TSA Known Carrier
FAST
CARB compliant
None
Authorize the dispatcher to communicate with brokers/shippers and submit your carrier documents
Yes
No
Authorize the dispatcher to accept and sign rate confirmations within your stated parameters
Yes
No
Preferred contact method for load offers
Phone
Email
Text message
Any
Do you use a factoring company?
Yes
No
Dispatch fee structure
Percentage per load
Flat per load
Monthly subscription
Other/To be determined
Agreed dispatch fee (enter percentage or amount)
Preferred payment method to dispatcher
ACH
Wire
Zelle
Credit/debit card
Check
Other
Please Specify:
Accept non-circumvention and non-solicitation terms for contacts introduced by the dispatcher
Yes
No
Consent to use electronic records and typed signatures for this agreement
Yes
No
I am an authorized representative of the carrier named above
Yes
No
I confirm the information provided is true and accurate to the best of my knowledge
Yes
No
Authorized representative full name
Authorized representative title
Typed signature (type your full name)
Signature date
{"name":"Legal business name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Legal business name, DBA \/ Trade name (if any), Primary contact full name","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
paper art illustration depicting freight dispatch agreement form template design for FormCreatorAI article

When to use this form

Use this when you onboard carriers to your freight dispatch service or, as an owner-operator, you authorize a dispatcher to book loads for you. It fits small fleets that need a clear dispatcher-carrier agreement covering scope, fees, and approval rules. Set expectations for lanes, equipment, and how rate confirmations are approved to avoid back-and-forth texts. If you bundle load booking with other services (billing or back-office), pair it with a Service agreement form. To spell out policies like cancellations, TONU, or layover, link your operational rules to a Terms and conditions form for extra clarity. The result is a workable dispatch contract that reduces disputes and speeds bookings.

Must Ask Freight Dispatch Agreement Questions

  1. What authority do you grant the dispatcher to negotiate, accept loads, and sign documents?

    This defines the scope, so you control whether the dispatcher can sign rate confirmations or only present options for your approval. Clear limits prevent unauthorized commitments and protect you with brokers and shippers.

  2. How are dispatch fees, accessorials (detention, TONU), and payment timing calculated and collected?

    Spelling out percent vs flat fees, invoicing cadence, and chargebacks cuts billing disputes. It also helps your cash flow planning and sets fair rules for accessorials.

  3. Which lanes, equipment, and load criteria will you accept or refuse?

    Defining regions, minimum rate per mile, weight limits, and special requirements helps the dispatcher source the right freight. It saves time and minimizes deadhead or unsuitable loads.

  4. What is the rate confirmation approval and communication process before booking?

    Document who must approve and how (text, email, e-sign) to avoid misunderstandings at load time. A clear process speeds decisions and reduces fallout if a broker changes terms.

  5. What are the term, termination notice, and non-circumvention or non-solicitation rules?

    These protect both sides and clarify how you can end the agreement or work directly with a broker later. If you are hiring an in-house dispatcher instead of an independent contractor, use an Employment contract form to set the right relationship.

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