Theft Report Form Template
Streamline Reporting Your Theft Incident with a Comprehensive Template
Filing a theft report can be overwhelming, especially when you're trying to gather all the necessary information. This theft report form template is designed to help individuals and organizations precisely document stolen items and associated details for official law enforcement use. With features such as clear sections for incident specifics, easy-to-follow formatting, and WCAG-aligned labels for accessibility, it ensures your report is both thorough and compliant. You can use it to expedite police investigations, maintain accurate records, or support insurance claims. Try out the live template today to make reporting simpler.
When to use this form
Use this form as soon as you notice missing cash, tools, equipment, or personal items. It helps employees, managers, and security capture facts while details are fresh, so you can alert police, notify insurance, and start recovery. Use it for a stolen laptop from a desk, shoplifting in a store, missing inventory after a shift, or a break-in at a job site. If you observed worrying behavior before the loss, pair this with a Suspicious activity report form. If the missing item is a device with company data, also file an IT Incident report form to protect accounts. The result is a clear record of who, what, when, where, and value, ready for follow-up.
Must Ask Theft Report Questions
- What happened and when did you first notice the loss?
A clear timeline confirms facts, helps match camera footage and access logs, and narrows the search window. Precise timing also supports insurance and any police case.
- Where did the incident occur? Include site, room, and exact location.
Specific locations guide security checks and identify which doors, cameras, or storage areas to review. If doors, locks, or windows were damaged, record that with a Property damage report form.
- What was stolen? List item descriptions, serial numbers, owner, and estimated value.
Unique identifiers speed recovery and prove ownership. Values help you prioritize response and prepare claims.
- How was the theft carried out or discovered, and what evidence exists?
Details like CCTV timestamps, photos, receipts, and access logs point to next steps and preserve evidence. If anyone was hurt during the event, submit an Incident/injury safety alert form as well.
- Who was involved or may have information? Include witnesses and suspects.
Names, roles, contact details, and any vehicle or ID notes enable quick follow-up and interviews. This improves coordination with security and law enforcement.
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