Suspicious Activity Report Form Template
Easily Report Concerns with Our Template
When you notice anything unusual at your business, timely reporting is crucial to address potential threats. This suspicious activity report form template helps you efficiently document incidents, ensuring clear communication with law enforcement. With user-friendly fields, it enhances accuracy and compliance, speeds up information sharing, maintains detailed records, and provides a structured way to document concerns while being WCAG-aligned. Start using this live template to streamline your reporting today.
When to use this form
This form helps you log unusual behavior before it escalates. Use it when you notice things like tailgating into restricted areas, repeated loitering near cash handling, strange transaction patterns, phishing attempts, or someone casing a site. Security teams, managers, bank staff, school admins, and property supervisors can all benefit. The form guides you to capture who, what, when, where, and actions taken, so you can alert supervisors, protect people and assets, and support follow-up. If the event caused harm or damage, pair it with the Incident report form. When you need a first-person narrative from the reporting party, add an Incident statement form. Clear, timely details lead to faster decisions and better outcomes.
Must Ask Suspicious Activity Report Questions
- What exactly did you observe, and why did it seem out of place?
This captures the behaviors and the specific red flags, not opinions. Clear detail helps reviewers assess risk and spot patterns across reports.
- When and where did it occur (date, time, exact location or camera ID)?
Precise time and place let teams pull footage, access logs, and assign the right responders. It also helps correlate the event with alarms or prior cases.
- Who was involved or affected (people, roles, identifiers, and vehicle details)?
Identifiers like clothing, badges, license plates, or account IDs enable quick follow-up. If the person is a team member, route the case using the Staff incident report form.
- What evidence exists (photos, video, receipts, system alerts), and where is it stored?
Knowing what to collect and where prevents data loss and preserves chain of custody. It also speeds legal or compliance reviews if needed.
- What actions did you take immediately after noticing the activity?
Documenting notifications, de-escalation, or scene preservation shows diligence and avoids duplicate work. If the case involves an employee, you may also need the Employee incident report form.
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