Location Release Form Template
Streamline Your Filming Process with a Location Release Form
Navigating the legal requirements of filming can be overwhelming without the right documentation. This location release form template supports filmmakers, photographers, and event planners, ensuring you have the necessary permissions to capture and use images at specific sites. Customize the form to fit your needs, protect your project, secure rights to the location, and maintain positive relationships with property owners. Get started with your project today using our user-friendly template.
When to use this form
When you need written permission to film or photograph on private property, this release protects you and the owner. Use it for narrative shoots in a cafe, interviews in an office, or a portrait session in a home. It defines access times, allowed activities, fees, and how you may use the footage, so no one is surprised later. If people will appear on camera, pair it with a Photo release consent form or a Model waiver & release form. Shooting in a public space run by an organization? Add a Public event photography contract form to set expectations. If visible artwork is featured, secure an Artwork release form from the rights holder.
Must Ask Location Release Questions
- Who owns the property, and are you authorized to grant permission for filming or photography?
Confirming ownership and authority keeps you from signing with someone who cannot bind the property. It also gives you the correct legal name and contact for notices, permits, and certificates.
- What is the exact address, and which areas (interior or exterior) are included in the permission?
Listing the exact address and included areas sets clear boundaries and prevents access disputes. It tells your crew what rooms, exteriors, rooftops, or parking lots are in scope and which are off-limits.
- What dates and times will we access the location, including setup, shooting, and wrap?
Precise dates and times help you coordinate neighbors, security, and building access, and control overtime risk. For portrait work, align scheduling with your Senior photography questionnaire form so expectations match the location window.
- What activities, crew size, and equipment are allowed, and are there any restrictions (noise, drones, stunts)?
Detailing activities, crew size, and equipment surfaces safety needs and permit requirements before you arrive. Noting restrictions like noise limits, drones, pyrotechnics, or moving furniture reduces damage, fines, and delays.
- How may we use the footage or images (media, territory, duration), and what fees, permits, and insurance are required?
Defining media, territory, and duration locks in how you can use the footage and avoids re-clearance later. Stating fees, required permits, and insurance (e.g., COI limits and additional insureds) lets both sides assess risk and costs.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel