Non Conformity Report Form (NCR)
Streamline Your Quality Audits with Our NCR Template
Creating a comprehensive non-conformity report can be overwhelming, especially during crucial quality audits. This non conformity report template is designed for quality managers and auditors who need an efficient way to document issues and facilitate compliance. With this template, you can reduce time spent on form creation, customize it to fit your specific requirements, and ensure that your reports meet quality system regulations. It's fully customizable, allowing you to add widgets and themes as necessary, and comes with WCAG-aligned labels to enhance accessibility. Dive into the live template and make your reporting simpler.
When to use this form
Use this form when a product, process, or service does not meet a requirement. It is ideal after you spot a defect on the line, receive a nonconforming supplier lot, or find a hazard during a walkthrough. Quality, operations, and safety teams use it to capture facts, assign owners, and track corrective actions. For routine audits and trends, pair it with the Workplace safety inspection checklist form; for field findings, reference the Site inspection form. You can document impact, add photos, and set deadlines, so you prevent repeat issues and protect customers and staff.
Must Ask Non Conformity Report Form (NCR) Questions
- What is the nonconformity, and where and when did it occur?
Clear details make the issue traceable and reduce back-and-forth. This anchors the record to a time and place, so you can isolate affected lots or jobs fast.
- Which requirement or specification did it fail to meet?
Linking the issue to a specific clause, drawing, or SOP removes ambiguity. It also defines the acceptance criteria for rework or re-inspection.
- What is the severity and impact, and how many units or locations are affected?
Severity and scope help you prioritize resources and escalation. If safety is involved, align actions with the Fire safety inspection checklist form.
- What immediate containment actions were taken, and by whom?
Documenting quick controls (quarantine, stop ship, lockout) shows how you protected customers and staff. Naming the actor creates accountability and enables follow-up.
- What is the root cause and corrective action plan, including owner and due date?
Root cause plus a dated action plan drives real prevention, not patches. For recurring field issues, bake checks into the Store visit checklist form to sustain the fix.
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