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NYC Apartment Rental Application Form Template

Streamline Your Apartment Rental Process with This Template

Finding trustworthy tenants in New York City can be overwhelming. This NYC apartment rental application form template is designed to help landlords and agents efficiently screen applicants. With this template, you can collect accurate information, verify tenant backgrounds, and ensure a smooth rental process-all while maintaining compliance with local regulations. Simplify your workflow, reduce application errors, and accelerate your tenant selection-all with one easy-to-use form. Browse the live template to see how it can work for you.

Use this Template (FREE) Live Preview
Full legal name
Email address
Phone number
Current residential address
Total number of occupants (including you)
1
2
3
4
5
6 or more
Do you have any pets?
Yes
No
Pet details (type, breed, weight, number)
Desired move-in date
Property address or unit you are applying for
Preferred lease term
12 months
24 months
Short-term (less than 12 months)
Month-to-month
Not sure
How long have you lived at your current address?
Less than 1 year
1-2 years
3-4 years
5+ years
Current monthly rent amount (USD)
Current landlord or property manager name
Current landlord or property manager phone
Reason for moving
Lease ending
Rent increase
Job relocation
Need more space
Prefer different area
Other
Please Specify:
If yes, please provide context (optional)
Have you ever been evicted or involved in housing court?
Yes
No
Current employment status
Employed full-time
Employed part-time
Self-employed
Contract/Temporary
Student
Unemployed
Retired
Employer or school name
Job title or program
Gross monthly income before taxes (USD)
Other income sources you will use to qualify
Housing voucher
Guarantor
Alimony/child support
Investment/retirement income
None
Other
Please Specify:
Guarantor full name
Guarantor email
Will you use a guarantor?
Yes
No
Personal reference full name
Personal reference phone
Emergency contact full name
Emergency contact phone
Emergency contact relationship
Parent/Guardian
Spouse/Partner
Sibling
Relative
Friend
Other
Please Specify:
I authorize the landlord/agent to obtain credit, background, and reference reports for rental screening
Yes
No
I certify that the information provided is true and complete
True
False
If yes, please provide context (optional)
Last 4 digits of SSN or ITIN
Applicant full name (type to sign)
Date signed
Have you ever been convicted of a felony?
Yes
No
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Paper art illustration depicting an NYC apartment rental application form for an article on FormCreatorAI

When to use this form

Use this template when you need to pre-screen renters for a New York City unit and move quickly. It suits landlords, brokers, and property managers collecting income, employment, rental history, and consent in one place. It is helpful for high-demand listings, co-signers, or time-sensitive lease-ups. Tenant info form helps you gather roommate and co-applicant details without email back-and-forth. Apartment comparison checklist form can help applicants compare options you manage, so they choose faster. If a prospect needs proof of current housing, the Shelter verification form can support their file. For student or co-living communities, your team may also require a Residency application form.

Must Ask NYC Apartment Rental Application Questions

  1. What is your monthly gross income and employer contact information?

    This confirms affordability against rent-to-income guidelines and reduces risk. Employer details let you verify status quickly and avoid delays.

  2. Do you have a guarantor, and what are their annual income and contact details?

    NYC often requires guarantors when income is borderline. Collecting this now speeds review and avoids last-minute chasing.

  3. What is your desired move-in date and lease term?

    Timing matters in New York's fast market. This helps you align availability, reduce vacancy days, and prioritize qualified applicants.

  4. Where did you live during the past three years, and may we contact your previous landlords?

    Rental history reveals payment habits and property care. Permission to contact prior landlords makes your screening faster and more reliable.

  5. Do you authorize a credit and background check?

    Consent is required to run screenings and protect applicant privacy. Clear authorization up front shortens turnaround and sets expectations.

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