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Tenant Move Out Checklist Form Template

Streamline Your Tenant Move Out Process with a Handy Form

Handling a tenant's move-out can be stressful, especially with multiple details to track. This tenant move out checklist template helps landlords and property managers ensure a smooth transition by providing a clear outline of tasks. With this form, you can easily document the property's condition, track cleaning tasks, verify the return of keys, and manage security deposit deductions more efficiently. Plus, it keeps you compliant with documentation standards, ensuring that nothing is overlooked. Try out the live template and simplify your move-out inspections.

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Tenant full name
Email address
Phone number
Rental property address (including unit)
Planned move-out date
Forwarding mailing address
How many keys, fobs, and remotes will you return in total?
Which items will you return at move-out?
Front door key(s)
Mailbox key
Building fob/card
Garage remote(s)
Gate remote
Parking permit/hangar
Storage key(s)
Other
Please Specify:
All personal items removed from the property
Yes
No
Refrigerator emptied and cleaned
Yes
No
Not applicable
Oven and stovetop cleaned
Yes
No
Not applicable
Kitchen cabinets and drawers wiped inside and out
Yes
No
Bathrooms cleaned (toilet, sink, tub/shower, mirrors)
Yes
No
Floors vacuumed/swept and mopped where applicable
Yes
No
Trash and recycling removed from unit and bins
Yes
No
Have you scheduled utility transfer or service stop for your move-out date?
Yes
No
Not applicable
Final meter readings (if applicable)
Requested move-out inspection date
Which providers or services have you notified?
Electricity provider
Gas provider
Water provider
Internet/cable provider
Renter's insurance
USPS mail forwarding
Other
Please Specify:
Any damages beyond normal wear and tear
Yes
No
Describe any damages or repairs completed
Are all smoke and carbon monoxide detectors functioning?
Yes
No
Have you taken date-stamped photos of the cleaned unit?
Yes
No
Date notice to vacate was provided to landlord/manager
Preferred method to receive any deposit refund
Mailed check to forwarding address
Electronic transfer
Pick up in person
Other
Please Specify:
Tenant signature
Signature date
I confirm the information provided is accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a tenant move out checklist for an article on FormCreatorAI

When to use this form

Use this form when a lease is ending, a tenant is transferring units, or you have approved an early termination. It walks you and the renter through cleaning tasks, minor repairs, meter readings, key returns, and photo evidence, so you can document condition and release the deposit faster. Property managers get a clear turnover record for vendors and new listings; renters know exactly what to do to avoid charges. If you need to settle prorated balances or late fees, attach a Rent schedule form. When a renter asks for a reference, route it through the Rental reference request form to keep details consistent. The result: a smooth handoff, faster leasing, and fewer disputes.

Must Ask Tenant Move Out Checklist Questions

  1. What is your intended move-out date and time?

    This locks the timeline for notices, the walkthrough, cleaners, and key handoff. Clear timing prevents misunderstandings and late fees.

  2. What is your forwarding address and preferred contact for the deposit?

    You need this to send the deposit and final statement on time. You can confirm details with a Residence verification form to avoid mail issues.

  3. Have you completed the listed cleaning and minor repairs, with receipts or photos?

    Evidence reduces disputes and speeds inspections. Clear proof helps you decide fairly on any charges.

  4. Which keys, fobs, remotes, parking permits, and access codes will you return?

    Inventory prevents security risks and rekey costs. It also keeps HOA and parking rules in check.

  5. Have you recorded final utility meter readings and arranged transfer or disconnection?

    This prevents cross-billing and surprise charges after move-out. It also helps set move-in readiness for the next renter.

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