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Photo and Video Release Form Template

Streamline your agreement process with ease

When you need to secure the rights to use someone's image or video, misunderstandings can lead to complications. This Photo and Video Release Form Template empowers photographers, videographers, and content creators to gain clear permissions from clients, ensuring you can use their media without worry. Save time, prevent legal issues, and maintain professionalism while safeguarding your projects-plus it's customizable to fit your specific needs. Explore this live template to get started on your release form today.

Use this Template (FREE) Live Preview
Organization or producer name
Project or activity name
Date of recording
Subject full name
Subject age
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Parent or legal guardian full name (if subject is under 18)
Relationship to subject (if applicable)
Contact email
Is the subject under 18 years old?
Yes
No
I grant permission for the following types of recordings
Photos
Video
Audio
Permitted uses of the recordings
Allow use of the subject's name with the recordings
Yes
No
Territory for permitted use
Worldwide
My country only
My state or province only
Custom or other (specify in restrictions)
Duration of permission
Perpetual
5 years
2 years
1 year
One-time use only
I waive the right to inspect or approve finished materials
Yes
No
I understand there is no payment or compensation for this permission
Yes
No
Restrictions or limitations (optional)
I release the organization or producer named above from liability for lawful use of these recordings
Yes
No
Typed full name as signature
Date of signature
I am the subject or the parent/legal guardian with authority to grant this permission
Yes
No
{"name":"Organization or producer name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Organization or producer name, Project or activity name, Date of recording","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a photo and video release form for FormCreatorAI article

When to use this form

Use this release when you capture people in photos or video and plan to publish, promote, or monetize the content. It is essential for brand shoots, events, interviews, classes, and testimonials, so you can post on your site, social channels, or ads without takedown risk. Schools and nonprofits use it before recitals or fundraisers; production teams use it on set and at auditions. For still images only, see the Photo release consent form; to permit reuse of existing images, use the Permission to use photo release form. If you run casting days, collect talent approvals with a Casting call release form. The result is clear permission that protects you and sets expectations.

Must Ask Photo and Video Release Questions

  1. Do you grant us permission to use your image, voice, and likeness for marketing, advertising, and editorial purposes?

    This sets a clear license and reduces disputes later. Listing purposes avoids scope creep and builds trust.

  2. Which media and distribution channels do you authorize (print, website, social, streaming, broadcast, and paid ads)?

    Spelling out channels prevents takedowns and platform complaints. It also helps your team route assets correctly.

  3. Do you consent to worldwide, perpetual use without additional approval or compensation?

    Term and territory protect long-term campaigns and re-edits. If payment terms are needed for cast or crew, handle them separately with a Cast/crew/producer deal memo deferred form.

  4. Are you under 18, and will a parent or legal guardian sign on your behalf?

    Minor consent is required in many regions. Capturing guardian details keeps your releases enforceable.

  5. Do you have any limits on time, geography, sensitive topics, or brands you do not want associated with your appearance?

    Capturing restrictions upfront avoids legal and PR issues later. It lets you tag assets and prevent misuse across teams and vendors.

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