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Professional Reference Form Template

Streamline Your Hiring Process with This Reference Form

Struggling to gather reliable insights from job applicants' references? This professional reference form template is designed for HR professionals and employers who want to simplify their recruitment process. With this template, you can easily collect valuable feedback, assess candidates effectively, and maintain organization-all while ensuring responses are mobile-friendly and customizable. Improve your hiring decisions today with our user-friendly form. Try the live template to see how it works for you.

Use this Template (FREE) Live Preview
Your full name
Your job title
Your organization
Your email address
Your phone number
Candidate full name
Position the candidate is applying for
How do you know the candidate?
Direct manager/supervisor
Colleague/peer
Direct report
Client/customer
HR/Recruiter
Academic supervisor/instructor
Vendor/partner
Other
Please Specify:
Approximate start date of your working relationship
Typical frequency of contact
Very rarely
Rarely
Sometimes
Often
Very often
Quality of work
Poor
Below average
Average
Good
Exceptional
Reliability and dependability
Poor
Below average
Average
Good
Exceptional
Communication skills
Poor
Below average
Average
Good
Exceptional
Teamwork and collaboration
Poor
Below average
Average
Good
Exceptional
Problem solving and initiative
Poor
Below average
Average
Good
Exceptional
Reason the working relationship ended or changed
Voluntary resignation
End of contract/temporary assignment
Role eliminated/redundancy
Termination for performance or conduct
Graduation/program completion
Still employed/working together
Unknown
Prefer not to say
Eligible for rehire at your organization (if applicable)
Yes
No
Not applicable/Unknown
How likely are you to recommend this candidate for the role?
Very unlikely
Unlikely
Neutral
Likely
Very likely
Additional comments
Type your full name as a signature
Date of signature
I confirm that the information provided is accurate to the best of my knowledge
True
False
{"name":"Your full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Your full name, Your job title, Your organization","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a professional reference form template for FormCreatorAI article

When to use this form

Use this form when you need credible input about a candidate's work history before you hire, place, or contract. Hiring managers use it to validate titles, timelines, and performance; recruiters use it to compare finalists; and small business owners use it to reduce risk when moving fast. For office roles, a tailored option like the Employee reference form may fit your process. If you recruit caregivers, pair this with the Nanny reference request form to confirm trust and safety. For home services, such as cleaners, the Cleaner reference form helps you check reliability on schedule-driven jobs. The result: consistent, documented feedback you can share with your team to make a confident decision.

Must Ask Professional Reference Questions

  1. How do you know the candidate, and for how long?

    This confirms the relationship and context behind the feedback. It also helps you weigh recent, direct supervisors more than distant colleagues.

  2. What were the candidate's primary responsibilities in their role?

    This verifies scope of work and avoids title inflation. You can match their proven experience to your job requirements.

  3. How would you rate their reliability, communication, and problem-solving?

    Structured ratings make comparisons fast and fair across finalists. For care roles, align these areas with your Babysitter application form to assess soft skills that matter.

  4. Would you rehire this person? Why or why not?

    A clear yes or no is a strong predictor of fit. The reason reveals performance patterns and behaviors you may not see in interviews.

  5. Is there anything else we should know to make an informed hiring decision?

    This open question surfaces standout achievements or hidden risks. It often uncovers reliability, integrity, or safety concerns early.

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