Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Property Management Inspection Checklist Form Template

Streamline Your Property Inspections with Our Checklist Template

Wasting time on inefficient inspections can hold back your property management efforts. This Property Management Inspection Checklist Form Template is designed for property managers who need a reliable way to identify maintenance issues and ensure properties are in top condition. By using this template, you can streamline inspections, enhance tenant satisfaction, and maintain organized records, making your workflow more efficient while ensuring compliance with industry standards. Start using the live template to simplify your inspections today!

Use this Template (FREE) Live Preview
Inspection date
Inspector full name
Organization or company
Inspector email
Inspector phone
Property address
Unit or suite (if applicable)
Property type
Single-family house
Apartment/Condominium
Townhouse
Multi-family (2-4 units)
Multi-family (5+ units)
Commercial
Mixed-use
Not sure
Other
Please Specify:
Occupancy status
Occupied
Vacant
Unknown
Access method
Key
Lockbox
Tenant/Occupant present
Property manager/Agent
Maintenance staff
Other
Please Specify:
Required entry notice was provided
Yes
No
Overall exterior condition
Poor
Below average
Average
Good
Exceptional
Roof condition
Good
Fair
Poor
Not present
Not inspected
Gutters and downspouts condition
Good
Fair
Poor
Not present
Not inspected
Exterior walls/siding condition
Good
Fair
Poor
Not present
Not inspected
Windows and exterior doors condition
Good
Fair
Poor
Not present
Not inspected
Foundation condition (visible areas)
No visible issues
Minor cracks
Significant cracks
Not visible
Not inspected
Driveways, walkways, and steps condition
Good
Fair
Poor
Not present
Not inspected
Exterior notes
Exterior issues observed
Please Specify:
Overall interior condition
Poor
Below average
Average
Good
Exceptional
Walls and ceilings condition
Good
Fair
Poor
Not inspected
Flooring condition
Good
Fair
Poor
Not inspected
Interior doors and windows operation
Working
Minor issues
Not working
Not inspected
Plumbing leaks observed
Yes
No
Not inspected
Electrical outlets and switches condition
Working
Minor issues
Not working
Not tested
HVAC operation (heating/cooling)
Working
Minor issues
Not working
Not present
Not tested
Interior notes
Interior issues observed
Water damage
Mold or mildew
Pest activity
Damage or holes
Odors
Trip hazards
None observed
Other
Please Specify:
Kitchen sink/faucet leaks present
Yes
No
Not tested
Appliances present
Overall appliance condition
Good
Fair
Poor
Not present
Not inspected
Bathroom fixtures working (toilets, faucets, drains)
Good
Fair
Poor
Not inspected
Grout and caulk condition
Good
Fair
Poor
Not applicable
Not inspected
Kitchen and bathroom notes
Signs of moisture or leaks in kitchen or bathrooms
Yes
No
Not inspected
Smoke detectors present on each level
Yes
No
Not applicable
Smoke detectors tested
Yes
No
Not tested
Carbon monoxide detectors present as required
Yes
No
Not applicable
GFCI protection in kitchens, baths, and laundry
Present and working
Present not working
Not present
Not tested
Not applicable
Handrails and guardrails secure where required
Yes
No
Not applicable
Egress routes clear and unobstructed
Yes
No
Not applicable
Exterior and interior locks functional
Yes
No
Not tested
Any signs of pests
Yes
No
Unsure
Safety and compliance notes
Safety or compliance issues observed
Missing detectors
Exposed wiring
Loose handrails
Blocked exits
Broken or missing locks
Trip hazards
Gas smell
None observed
Other
Please Specify:
Water supply status
On
Off
Unknown
Electricity status
On
Off
Unknown
Gas service status
On
Off
Not applicable
Unknown
HVAC filter condition
Very dirty
Dirty
Slightly dirty
Clean
Not present
Not checked
Utilities and equipment notes
Water heater condition
Good
Fair
Poor
Not present
Not inspected
Overall habitability assessment
Satisfactory
Needs minor repairs
Needs major repairs
Unsafe or uninhabitable
Not assessed
Maintenance priority
No action needed
Low priority
Medium priority
High priority
Emergency
Recommended next action
No action
Routine maintenance
Schedule repair
Further specialist inspection
Reinspection
Target follow-up date
Additional comments
Estimated time to complete required work
Less than 1 week
1-2 weeks
2-4 weeks
Over 4 weeks
Unknown
Not applicable
Inspector name (type to sign)
Signature date
I confirm the information provided is accurate and complete to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Inspection date", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Inspection date, Inspector full name, Organization or company","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration showcasing a property management inspection checklist form template with various items and icons.

When to use this form

Use this checklist whenever you onboard a new unit, complete a move-in or move-out, or perform a mid-lease review. It helps you record condition, spot safety risks, and plan repairs before small issues become costly. For move-ins and move-outs, pair your notes with a Property condition report form to create a clear baseline and closeout record. Before handing keys back, run a Final walkthrough checklist form to verify repairs, cleanliness, and keys. Use it across single-family, multifamily, or short-term rentals so owners, residents, and your team agree on expectations and next steps. Share the results with owners to prioritize budgets, and with residents to set clear timelines for fixes.

Must Ask Property Management Inspection Checklist Questions

  1. What is the condition of floors, walls, ceilings, and windows in each room?

    Room-by-room detail helps you uncover wear, water stains, or unauthorized changes. Accurate notes let you compare against the move-in record and support deposit decisions.

  2. Do smoke and carbon monoxide detectors, locks, and railings meet safety standards?

    These life-safety checks reduce risk for your residents and your business. Document pass or fail so you can schedule fixes the same day.

  3. Do plumbing, HVAC, and appliances operate without leaks, noise, or error codes?

    Functional tests catch hidden problems before they become emergencies. Record model and serial numbers to speed warranty claims and service tickets.

  4. Are there signs of pests, and have notices or treatments been issued?

    Early evidence guides your next steps and resident communication. When treatment is required, issue a Pest control notice form so tenants know timing and prep.

  5. Is the exterior sound, and does drainage move water away from the foundation?

    Roof, gutters, grading, and pathways all affect habitability and insurance risk. If water pools or soil erodes, request a Drainage survey form to plan mitigation.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel