Move In - Move Out Inspection Form Template
Your Essential Tool for Seamless Rental Inspections
Moving can be daunting, especially when ensuring your rental property is in good condition for both you and your landlord. This Move In - Move Out Inspection Form Template is designed to help landlords, tenants, and property managers streamline the inspection process, ensuring a thorough assessment of the property's condition. You'll benefit from a clear checklist to document the state of appliances, walls, and flooring, easy communication of findings, and protection of your security deposit with documented evidence. Feel free to check out the live template for an efficient move-in and move-out experience.
When to use this form
Use this template at every handover: when a tenant moves in, renews, or vacates. It helps landlords, property managers, and tenants record unit condition, so you prevent deposit disputes and speed up turnovers. During student move-outs or short-term rentals, walk each room, note wear, and attach photos. For a deeper, room-by-room baseline, pair it with the Property condition report form. If you spot droppings or nests, follow up with a Pest control notice form. See stains, soft drywall, or yard pooling? Capture it now and plan next steps with a Drainage survey form. The result is a clear, time-stamped record everyone can trust.
Must Ask Move In - Move Out Inspection Questions
- What are the move-in and move-out dates for this tenancy?
Dates create a clear timeline of responsibility for wear, repairs, and keys. They also anchor photos and notes to a specific period, which strengthens your records.
- Were any pre-existing damages documented at move-in? Attach photos or videos.
This establishes the baseline so you can compare like-for-like at move-out. It protects both parties and reduces deposit disputes.
- Do all utilities and major appliances operate correctly today? List any issues and test results.
Function checks ensure habitability and help you schedule repairs before turnover. For bigger system concerns, escalate with a Home inspection form.
- Did you test safety devices (smoke/CO alarms, locks, windows) and note any failures?
Safety items are urgent and affect liability. Documenting them speeds remediation and keeps occupants safe.
- Did you observe pests, leaks, mold, or odors? Where and how severe?
Early flags guide next steps and vendor calls, and help assign responsibility. Clear notes also justify follow-up treatments or repairs.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel