Property Condition Report Form Template
Streamline Your Property Assessments with Our Easy-to-Use Template
Worried about documenting the condition of your rental property? This Property Condition Report template helps you effectively capture and evaluate property details, ensuring thorough assessments are conducted both before and after lease periods. With this template, you can easily track property issues, protect your investments, and streamline communication with tenants, making it an essential tool for landlords and property managers alike. Start using the live template today to simplify your property evaluations.
When to use this form
When you need a clear, time-stamped record of a home's condition, use this form. Landlords and property managers use it at tenant move-in and move-out to compare status and protect deposits; pair it with the Move in - move out inspection form. Facility teams and HOAs use it for routine checks before seasonal maintenance. Real estate agents capture pre-listing issues to plan repairs and set expectations. If you manage multiple units, align your workflow with a Property management inspection checklist form to keep standards consistent. The outcome: fewer disputes, faster approvals for maintenance, and a solid record for insurance or warranty claims.
Must Ask Property Condition Report Questions
- What existing damage, wear, or hazards are present in each room, with supporting photos?
Room-by-room notes and photos create a reliable baseline at the start of occupancy or a project. Clear evidence prevents disputes later and helps you scope repairs accurately.
- Do all utilities, plumbing, electrical fixtures, and appliances operate as intended?
Function checks catch issues that can become emergencies, like leaks or faulty outlets. Documenting pass/fail status helps maintenance prioritize what to fix first.
- Are there any signs of leaks, moisture, mold, or drainage issues?
Moisture problems spread fast and drive costly damage if you miss them. If you need a deeper assessment outside the unit, hand off to a Drainage survey form.
- Are safety and compliance items (smoke/CO detectors, GFCIs, railings, locks, window latches) present and working?
These checks reduce liability and keep you aligned with code and insurance requirements. Recording test dates and battery changes also proves due diligence.
- Have you observed pests or droppings, and is any treatment or notice on file?
Early reporting protects health and avoids complaints. If treatment is required, log it with a Pest control notice form so tenants and vendors stay informed.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel