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Rental History Verification Form Template

Streamline Your Tenant Screening Process with This Template

Feeling overwhelmed by the tenant screening process? This rental history verification form template is designed to help landlords and property managers easily confirm a tenant's rental background. With this form, you can gather essential information, streamline your application review, and make informed leasing decisions-all while saving time and reducing paperwork hassles. Plus, its WCAG-aligned labels ensure accessibility for all users. Explore this template to simplify your rental history checks today.

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Tenant full name
Rental property address
Is the tenant currently occupying this property?
Yes
No
Unknown
Move-in date
Move-out date (if applicable)
Monthly rent amount (enter numbers only)
Rent payment frequency
Monthly
Twice per month
Every 2 weeks
Weekly
Other
Please Specify:
Lease type
Fixed-term
Month-to-month
Unknown
Other
Please Specify:
Number of late rent payments during tenancy
None
1-2
3-5
More than 5
Unknown
Any returned/NSF payments?
Yes
No
Any outstanding balance owed at move-out?
No
Yes - rent
Yes - fees
Yes - damages
Unknown
Was proper notice given before move-out?
Yes
No
Not applicable
Unknown
Any lease violations or written warnings?
No
Yes - minor
Yes - major
Unknown
Any eviction notices or filings during tenancy?
No
Filed but resolved
Filed and granted
Unknown
Overall property condition at move-out compared with move-in
Poor
Below average
Average
Good
Excellent
Complaints from neighbors or HOA during tenancy
Never
Rarely
Sometimes
Often
Always
Pets kept at the property
No pets
Yes - authorized
Yes - unauthorized
Unknown
Any smoking policy violations
No
Yes
Not applicable
Unknown
Damage beyond normal wear and tear
No
Minor
Moderate
Severe
Unknown
If deposit was not fully returned, briefly state the reason
Security deposit returned
Yes - full
Partial
No
Not applicable
Unknown
Would you rent to this tenant again?
Yes
No
Unsure
Overall tenant reliability
Poor
Fair
Good
Very good
Excellent
How likely are you to recommend this tenant to another landlord?
0 Not at all likely
1
2
3
4
5 Extremely likely
Verifier full name
Organization or property name
Role or title
Phone number
Email address
Relationship to the property
Owner/Landlord
Property manager
Leasing agent
Assistant/Staff
Other
Please Specify:
Do you have written consent from the applicant to share this information?
Yes
No
Unsure
May we contact you if clarification is needed?
Yes
No
Preferred time to be contacted
Morning
Afternoon
Evening
Anytime
Typed signature (enter your full legal name)
Signature date
I certify that the information provided is accurate to the best of my knowledge
Yes
No
{"name":"Tenant full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Tenant full name, Rental property address, Is the tenant currently occupying this property?","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a rental history verification form template for FormCreatorAI article.

When to use this form

Use this form when you need to confirm an applicant's past tenancy with a prior landlord or property manager. It helps landlords, property managers, and leasing teams screen new applicants, cosigners, or renewals with gaps. Send it after you receive an application to verify move-in dates, rent amount, payment behavior, and property care. You can start with a Pre tenancy application form to collect the basics, then request specifics from the prior landlord using a Rental reference form. The outcome is a clear, written record you can store with the file, faster approvals for strong applicants, and fewer surprises like unpaid balances or damage.

Must Ask Rental History Verification Questions

  1. What were the tenant's move-in and move-out dates at your property?

    Dates confirm the timeline and help you spot gaps or conflicting claims. Compare them to details you collected in your Rental application interest form to ensure consistency.

  2. What was the monthly rent, and was any balance owed at move-out?

    This validates affordability and reveals unpaid rent or fees that could signal risk. It also helps you align pricing and deposit decisions.

  3. How many late or returned payments occurred in the last 12 months?

    Payment behavior is one of the strongest predictors of future performance. Quantifying frequency and recency turns vague feedback into a clear risk rating.

  4. Were there any lease violations, property damage beyond normal wear, or formal complaints?

    Specific incidents help you anticipate turnover costs and neighbor impact. If you need consent before sharing sensitive details, use a Landlord and tenant disclosure form.

  5. Would you rent to this tenant again?

    This yes/no judgment distills a landlord's full experience into a simple signal. It surfaces red flags even when prior records are brief.

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