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School Application Form Template

Streamline student admissions with this customizable application form

Handling school applications can be time-consuming and overwhelming. This template supports schools in simplifying their admissions process, allowing you to easily gather vital information from prospective students. With user-friendly fields, customizable options, and a focus on compliance with WCAG standards, you can create a seamless experience for applicants, improve data management, enhance workflow efficiency, and significantly reduce administrative stress. Explore how this template can work for you in real-time.

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Student full legal name
Date of birth
Home address (include street, city, state/province, postal code, country)
Student email
Intended start date
Intended grade or year level
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Parent/guardian full name
Parent/guardian email
Parent/guardian phone
Relationship to the student
Mother
Father
Legal guardian
Stepparent
Grandparent
Other
Please Specify:
Current or most recent school name
Current or last completed grade level
Has the student received any of the following support services?
IEP (Special education)
504 Plan
ESL/ELL
Gifted/Talented
Counseling services
None
Prefer not to say
Has the student been suspended or expelled in the past 3 years?
Yes
No
Programs or areas of interest (select all that apply)
List any dietary restrictions or food allergies
Will you request school bus transportation?
Yes
No
Known medical conditions or health considerations we should be aware of
Emergency contact full name
Emergency contact phone
Emergency contact relationship to the student
Parent/Guardian
Relative
Family friend
Neighbor
Other
Please Specify:
Is the student a resident of the school district?
Yes
No
Do you have up-to-date immunization records available?
Yes
No
Do you grant permission for the school to request records from the current/previous school?
Yes
No
Primary language spoken at home
English
Spanish
Chinese
Arabic
French
Portuguese
Vietnamese
Prefer not to say
Other
Please Specify:
Signature
Signature date
I certify that the information provided in this application is true and complete to the best of my knowledge.
Yes
No
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Paper art illustration depicting a school application form design for FormCreatorAI article

When to use this form

Use this template when you need a consistent admissions intake for new or transferring students. It fits K-12, academies, summer programs, and after-school clubs. Collect essentials to confirm identity, grade eligibility, and guardian consent, so you can place students fast. For richer background after acceptance, pair it with the Student profile form. Keep records current across terms by adding the Student data base form. If you run study abroad or cultural exchanges, route those applicants through the Student exchange application form. This setup helps admissions staff, registrars, and counselors move from inquiry to decision without back-and-forth emails.

Must Ask School Application Questions

  1. What is the student's full legal name, date of birth, and preferred name?

    This verifies identity for records matching and avoids duplicate files. Capturing a preferred name ensures respectful communication from day one.

  2. Which grade and term are you applying for, and which campus or program?

    This confirms eligibility and helps you plan capacity and staffing. It also guides scheduling and waitlist priorities if spots are limited.

  3. Which schools has the student attended, and what is the recent academic record?

    Prior coursework and performance support accurate placement and prerequisite checks. A brief history flags needs for transcripts or placement tests early.

  4. Who are the parent or guardian contacts, their relationship, and best way to reach them?

    Clear contacts enable quick follow-up, decisions, and urgent updates. Defined roles reduce delays in consent and records requests.

  5. Does the student have support needs, accommodations, or health considerations we should plan for?

    Knowing this upfront helps you provide a safe, inclusive start and meet legal obligations. You can request official plans or documentation securely after initial review.

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