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Student Profile Form Template

Effortlessly collect and manage student information

Creating and managing student profiles can feel overwhelming without the right tools. This template is designed for educators and administrators who need to effectively collect and track essential student information. With this student profile form, you can streamline data collection, enhance student engagement, and ensure insightful record-keeping, all while maintaining compliance with WCAG-aligned standards. Explore how this template can simplify your processes and support your educational goals.

Use this Template (FREE) Live Preview
Full name
Preferred name
Date of birth
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Student email
Student phone number
Home address
Preferred communication method
Email
Phone call
Text message
Postal mail
No preference
Parent/Guardian full name
Parent/Guardian phone number
Are you under 18?
Yes
No
Current education level
Primary/Elementary
Middle/Junior
High/Secondary
Undergraduate
Graduate
Vocational/Technical
Other
Please Specify:
Current school or institution
Learning modality preference
In person
Online
Hybrid
No preference
Do you require any accommodations or support services?
Yes
No
Support needs (select all that apply)
Disability services/accommodations
IEP/504 plan
Assistive technology
Note-taking support
Extended time on assessments
English language/ESL support
Counseling or mental health services
Prefer not to say
Other
Please Specify:
Emergency contact full name
Emergency contact phone number
What subjects or activities interest you?
Permission to contact you about programs and services
Yes
No
Signature
Photo or video consent for educational use
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Preferred name, Date of birth","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration showcasing a student profile form template and related design elements for FormCreatorAI.

When to use this form

Use this form when you onboard learners, place students into classes, or prepare advising meetings. It captures background, goals, prior courses, supports, and emergency contacts in one secure record. K-12 staff can pair it with the School admission form to route applicants to the right grade and services. Registrars use it with the Student registration form to prefill records and cut duplicate questions. In higher ed, attach it to the College enrollment form to match each student with an advisor, placement tests, and orientation groups. Counselors and program leads also use it midyear to update plans after schedule changes or transfers, so everyone works from current, accurate information.

Must Ask Student Profile Questions

  1. What are your academic goals for this term and the year?

    This sets a clear target for advisors and teachers, so they can align courses and support. It also helps measure progress and keep you accountable.

  2. Which courses have you taken recently, and what grades or levels did you earn?

    Prior learning prevents misplacement and repeated content. With verified history, staff can suggest the next best class or credential.

  3. Do you need any accommodations, accessibility tools, or language support?

    Disclosing needs early ensures services like IEP/504, interpreters, or testing supports are in place from day one. It reduces delays and improves equity.

  4. Which extracurriculars, clubs, or activities interest you?

    Interests connect you to peers and build engagement, which boosts retention. If you plan to study abroad later, we can note that and guide you to the Student exchange application form.

  5. Who are your emergency contacts, and how should we reach them?

    Accurate contacts and preferred channels speed communication during urgent situations. They also keep your record compliant with school policy.

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