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Graduate Program Application Form Template

Effortlessly streamline your application process

Are you struggling to gather all the important details from applicants for your graduate program? This Graduate Program Application Form Template is designed to help institutions like yours efficiently collect vital information from prospective students. By using this customizable template, you can simplify the application process, ensure compliance with accessibility standards, and enable tracking of applicant progress-all while saving time. Plus, this form makes data management easier, reduces errors with built-in validations, and enhances your overall applicant experience. Explore how this live template can work for you.

Use this Template (FREE) Live Preview
Full legal name
Email address
Phone number
Current location (city, country)
Are you currently authorized to work in the primary country of this program without sponsorship?
Yes
No
Do you require visa sponsorship now or in the future?
Yes
No
Are you willing to relocate for the program?
Yes
No
How did you hear about this program?
Company website
University career center
Career fair
Employee referral
Social media
Job board
Other
Please Specify:
University or institution name
Field of study or major
Expected or actual graduation date
GPA (if applicable)
Degree level
Bachelor's
Master's
PhD
Other
Please Specify:
Have you completed any internships or professional work experience?
Yes
No
LinkedIn or portfolio URL
Why are you interested in this graduate program?
Key areas of interest or skills
Please Specify:
Preferred program tracks
Please Specify:
Preferred location(s)
Please Specify:
Earliest available start date
Availability
Full-time
Part-time
Either
Age band
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Prefer not to say
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Are you willing to undergo a background check, where permitted by law?
Yes
No
Type your full legal name as your signature
Signature date
I confirm that the information provided is true and complete to the best of my knowledge.
Yes
No
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Paper art illustration depicting a graduate program application form for FormCreatorAI article

When to use this form

Use this template when your department needs a clear, consistent way to collect masters or PhD applications. It centralizes transcripts, test scores, statements, and references so reviewers see complete files the first time. Set deadlines, route to faculty by specialization, and generate a printable master application for committee review. It is ideal for rolling admissions, research-intensive tracks, and international candidates who need document checks. If you also handle undergraduate intake, pair it with the College admission form. After offers are accepted, move admitted students into the Student enrolment application form to capture course choices and onboarding details.

Must Ask Graduate Program Application Questions

  1. Which program, specialization, and term/year are you applying for?

    This routes the application to the right program leads and ensures you meet term deadlines. It also helps capacity planning for cohorts and labs.

  2. What is your highest completed degree, institution, field, GPA, and graduation date?

    Admissions uses this to verify readiness and spot prerequisite gaps early. Clear details reduce back-and-forth and speed decisions.

  3. What are your research interests and preferred supervisors?

    This lets reviewers match you with available faculty and resources. It also signals fit with labs, centers, and funded projects.

  4. Do you meet the required prerequisites and test scores (GRE/GMAT/TOEFL/IELTS), or qualify for a waiver?

    These details confirm eligibility and visa timelines for international applicants. They also prevent delays caused by missing tests or incorrect score reporting.

  5. How will you fund your studies (assistantship, scholarship, self, employer), and can you commit to the start date?

    Funding clarity helps allocate awards and plan assistantships before offers go out. If plans change later, you can submit a Withdrawal form to keep records accurate.

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