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Service Fee Agreement Template Form

Clearly Define Your Fees With This Service Agreement

Are you concerned that your clients might be caught off guard by your fees? This Service Fee Agreement Template helps you clearly outline your fee structure, ensuring clients know what to expect before they book. By using this template, you can create a legally binding agreement, maintain transparency about your charges, avoid misunderstandings, and customize the form to fit your agency's unique needs. Start guiding your clients confidently with clear expectations by trying out the live template.

Use this Template (FREE) Live Preview
Client organization legal name
Client contact person full name
Client contact email
Service provider organization legal name
Service provider contact person full name
Service provider contact email
Service title
Description of services and deliverables
Project start date
Expected end date (if applicable)
Fee structure
Fixed fee
Hourly rate
Daily rate
Weekly rate
Monthly retainer
Per deliverable
Commission-based
No fee (pro bono)
Other
Please Specify:
Fee amount or rate (specify currency)
Payment schedule
Please Specify:
Are reasonable project expenses reimbursable?
Yes
No
Late payment policy
No late fee
1% per month interest
1.5% per month interest
2% per month interest
Flat late fee (specify in invoice)
As permitted by law
Other
Please Specify:
Intellectual property ownership
Client owns final deliverables upon full payment
Service provider retains ownership and grants license to client
Joint ownership
Work made for hire (where legally applicable)
Other
Please Specify:
License scope (if a license applies)
Exclusive, perpetual license
Non-exclusive, perpetual license
Time-limited license
Usage-limited license
Not applicable
Confidentiality obligations apply to both parties
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Termination notice period
No notice required
7 days
14 days
30 days
45 days
60 days
90 days
Other
Please Specify:
Governing law and jurisdiction
Dispute resolution method
Good-faith negotiation
Mediation
Arbitration
Court litigation
As required by law
Other
Please Specify:
Parties acknowledge independent contractor relationship
True
False
Do data protection obligations apply to the services?
Yes
No
Not applicable
Billing contact full name
Billing contact email
Preferred invoice delivery method
Email
Postal mail
Secure portal upload
In person
Other
Please Specify:
Effective date of agreement
Client authorized signatory full name
Service provider authorized signatory full name
I confirm I am authorized to enter into this agreement and the information provided is accurate
Yes
No
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paper art illustration depicting a service fee agreement template for FormCreatorAI article

When to use this form

Use this template when you charge for professional services and need clear pricing and payment terms. It fits freelancers, consultants, agencies, and trades who bill hourly, per project, or on retainer. Send it before work starts to define scope, rates, deposits, and how changes are priced. Typical cases include a designer on a monthly package, a painter quoting a flat rate, or a home stager billing per room. If you also need a broader contract, pair it with a Service agreement form. For trade-specific jobs, you may prefer the Painting contract form or the Home staging services agreement form.

Must Ask Service Fee Agreement Questions

  1. What services are included and what is out of scope?

    Clear scope prevents surprises and disputes. Listing exclusions reduces change requests and helps you price add-ons with confidence.

  2. How will fees be calculated (hourly, flat, milestone, or retainer) and what are the rates?

    This sets cost expectations and makes invoices easy to verify. It also defines when rate changes or extra charges apply.

  3. What is the billing schedule and payment method, including deposits, due dates, and late fees?

    Payment timing affects cash flow and planning. If you use standard policies, reference your Terms and conditions form to keep rules consistent.

  4. Which expenses, materials, and taxes are billable, and who approves them?

    Defining pass-through costs prevents scope creep and spending disputes. Clear approval rules protect your margin and help clients budget.

  5. What are the deliverables, milestones, and acceptance criteria, and how are changes handled?

    Acceptance rules tie payment to results and reduce rework. A simple change process clarifies when a new quote or addendum is required.

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