In-Kind Donation Form Template
Collect vital goods and services for your nonprofit effortlessly
Struggling to manage donations of goods, services, or volunteer time for your nonprofit? This In-Kind Donation Form Template is designed specifically for organizations like yours, enabling you to streamline the donation process and maximize support. Easily collect everything from clothing and food to volunteer hours, track contributions efficiently, and engage your community effectively. Plus, it's simple to use and WCAG-aligned, ensuring accessibility for all your donors. Start increasing your impact today with this ready-to-use template.
When to use this form
Use this template when you accept non-cash gifts like event supplies, auction items, professional services, or gently used equipment. It helps nonprofits, schools, and mutual-aid groups capture donor details, item descriptions, condition, and pickup plans so you can act fast. For drives that feed your pantry, pair it with the Food bank registration form to enroll partner sites. If you also accept money alongside goods, add a Contribution form to keep cash in one place. To track incoming boxes and assign storage, connect submissions to your Donation tracking form. Common scenarios include a shelter receiving toiletries, a PTA collecting laptops, or a business donating gift cards for a raffle.
Must Ask In-Kind Donation Questions
- What items are you donating, including brand, model, size, and quantity?
Specifics help you assess usefulness, avoid duplicates, and match items to real needs. Clear detail also speeds sorting and reduces follow-up emails.
- What is the estimated fair market value and current condition of each item?
This supports accurate acknowledgments and inventory planning. It also flags repairs or cleaning you may need before distribution.
- When and how will the items arrive, or do you need us to arrange pickup?
Knowing timing and logistics lets you schedule staff and transportation. It reduces missed drop-offs and keeps storage space under control.
- Are there any restrictions, expiration dates, warranties, or special handling instructions?
This prevents safety issues and unpleasant surprises at the point of use. It ensures items go to the right program without delays.
- What is your name, organization (if any), and best contact information, and may we email a receipt?
Complete contact details enable quick confirmations and compliant acknowledgments. Consent keeps your outreach respectful and improves future drive response.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel