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Straight Truck Pre-Trip Inspection Form Template

Ensure Safety with Our Straight Truck Inspection Template

Skipping a pre-trip inspection can lead to costly accidents and penalties. This template is designed for truck drivers and fleet managers who want to streamline their inspection process and ensure road safety. With this easy-to-use pre-trip inspection form, you can quickly identify issues, maintain compliance with DOT regulations, and enhance driver accountability, all while minimizing delays. Experience peace of mind knowing your fleet is always ready for the road ahead-try our live template today.

Use this Template (FREE) Live Preview
Inspection date
Inspection location
Driver full name
Driver ID or employee number
Company or carrier name
Truck unit or fleet number
License plate number
Current odometer reading (miles or km)
Trailer ID or number (if applicable)
Towing a trailer today?
Yes
No
Exterior overall condition
Pass
Minor issue noted
Major defect noted
Not applicable
Exterior comments (location of issues, notes)
Select any exterior defects observed
Please Specify:
Engine compartment overall condition
Pass
Minor issue noted
Major defect noted
Not applicable
Engine compartment comments (location of issues, notes)
Select any engine compartment defects observed
Please Specify:
In-cab overall condition
Pass
Minor issue noted
Major defect noted
Not applicable
In-cab comments (location of issues, notes)
Select any in-cab defects observed
Please Specify:
Under vehicle/brakes overall condition
Pass
Minor issue noted
Major defect noted
Not applicable
Under vehicle/brakes comments (location of issues, notes)
Select any under-vehicle or brake defects observed
Please Specify:
Select any missing or defective safety equipment
Fire extinguisher missing/uncharged/unsecured
Reflective triangles or flares missing
Spare fuses/circuit breakers missing
First aid kit missing/incomplete
Wheel chocks missing
Flashlight inoperative
High-visibility vest missing
None of the above
Other
Please Specify:
Select any missing, expired, or inoperative documents/systems
Vehicle registration missing/expired
Proof of insurance missing/expired
Driver license/medical certificate not available
Annual inspection decal/document missing/expired
Cab cards/permits missing
IFTA or other fuel permit missing (if applicable)
ELD/logbook inoperative or not current
None of the above
Other
Please Specify:
Were any defects found that require attention before operation?
Yes
No
Describe defects and any immediate corrective actions taken
Defects reported to (name or department)
Vehicle operational status
Yes, safe to operate
Yes, with minor defects noted
No, place out of service
Driver signature (type full legal name)
Signature date
I certify that I performed this pre-trip inspection and recorded the findings accurately.
Yes
No
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Paper art illustration depicting a straight truck with inspection checklist elements for a pre-trip inspection article

When to use this form

Use this template before every dispatch, after maintenance, and when you assign a new driver to a unit. You prevent roadside breakdowns and keep records consistent across straight and box trucks. It fits city P&D, foodservice, and final-mile runs where frequent stops can loosen cargo or wear brakes. For mixed fleets, align your process with the Box truck inspection form and log unit details against your Vehicle database form to track issues and trends over time. The result: fewer out-of-service surprises, faster defect reporting, and clean documentation for audits or DOT stops.

Must Ask Straight Truck Pre-Trip Inspection Questions

  1. Are the service brake, parking brake, and ABS indicators working correctly?

    This confirms stopping power before you hit traffic or grades and flags defects before they become roadside failures. Using the Pretrip inspection form keeps prompts consistent across vehicles so drivers report issues the same way.

  2. Are all tires properly inflated with safe tread depth, no sidewall damage, and tight lug nuts?

    Requiring PSI and tread depth numbers turns guesswork into data you can act on. It reduces blowout risk and helps you plan tire service instead of paying for emergency calls.

  3. Do headlights, brake lights, turn signals, and reflectors work, and are lenses clean and secure?

    This protects visibility and reduces citations that delay deliveries. Noting which lamp failed speeds troubleshooting and keeps the truck moving.

  4. Do you see any fluid leaks under the vehicle or around the engine, hoses, and fittings?

    Categorizing as seep, drip, or active leak guides repair urgency and routing. Early fixes protect cargo, prevent fire hazards, and avoid environmental fines.

  5. Is cargo secured, and are doors, liftgate, fire extinguisher, triangles, and spare fuses on board and accessible?

    This prevents load shifts, door failures, and compliance violations. Recording this in your Daily vehicle inspection form creates a single audit trail from pre-trip to post-trip.

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