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Dot Inspection Form Template

Streamline Your DOT Inspections with Our Easy Template

Keeping track of your vehicle inspections doesn't have to be a chore. Our Dot Inspection Form Template is designed for DOT-certified businesses like auto repair shops, motorcycle shops, and bicycle shops, helping you easily document inspections and ensure compliance. Benefit from a user-friendly layout, customizable sections for detailed notes, and built-in checklist features to enhance your inspection process while reducing paperwork hassle. Plus, it's WCAG-aligned for accessibility. Start using the live template today!

Use this Template (FREE) Live Preview
Inspection date
Carrier or company name
USDOT number
Vehicle or unit number
License plate
Odometer reading
Inspection location (site/address)
Inspector full name
Inspector email
Inspection type
Pre-trip
Post-trip
Annual
Roadside follow-up
Other/unspecified
Seat belts present and functioning
Yes
No
Not applicable
Horn operates
Yes
No
Not applicable
Windshield free of damage obstructing view
Yes
No
Not applicable
Wipers and washer operate
Yes
No
Not applicable
Mirrors intact and secure
Yes
No
Not applicable
Parking brake holds
Yes
No
Not applicable
Service brakes function during test
Yes
No
Not applicable
Emergency equipment present and serviceable (triangles, fire extinguisher, spare fuses)
Yes
No
Not applicable
Headlights (high and low beam) operational
Yes
No
Not applicable
Turn signals and hazard lights operational
Yes
No
Not applicable
Brake lights and tail lights operational
Yes
No
Not applicable
Reflectors and conspicuity tape present and clean
Yes
No
Not applicable
Tires have adequate tread; no cuts or bulges
Yes
No
Not applicable
Wheels and rims free of cracks or damage
Yes
No
Not applicable
Lug nuts present and secure
Yes
No
Not applicable
No fluid leaks observed (oil, coolant, fuel)
Yes
No
Not applicable
Exhaust system secure and no leaks
Yes
No
Not applicable
Steering free play within limits
Yes
No
Not applicable
Coupling device (fifth wheel or pintle) secure and locked
Yes
No
Not applicable
Kingpin or drawbar condition acceptable
Yes
No
Not applicable
Electrical connector secure; trailer lights powered
Yes
No
Not applicable
Service and emergency air lines secure; no leaks
Yes
No
Not applicable
Trailer service and emergency brakes operate
Yes
No
Not applicable
Trailer lights operational
Yes
No
Not applicable
Cargo securement is adequate
Yes
No
Not applicable
Vehicle registration present and current
Yes
No
Not applicable
Proof of insurance available
Yes
No
Not applicable
Driver license valid and on person
Yes
No
Not applicable
ELD or logs available for review
Yes
No
Not applicable
Most recent annual vehicle inspection certificate available
Yes
No
Not applicable
Were any defects noted during this inspection?
Yes
No
Notes and defects observed
Repair order or reference (if applicable)
Certification date
Inspector signature
Overall assessment
Pass - No defects
Pass with minor defects
Fail - Repair required before operation
Out of service condition observed
Not applicable
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Paper art illustration depicting a dot inspection form template for FormCreatorAI

When to use this form

Use this template when a driver, mechanic, or safety manager needs to document a DOT-compliant inspection before dispatch, after a route, during an annual review, or following a roadside stop. Owner-operators can complete it on a phone to log brakes, lights, tires, and coupling checks and attach photos of defects. Shop teams can record repairs and sign off so the unit returns to service faster. For daily walkarounds, pair it with the Daily vehicle inspection report form. If you manage multiple tractors and trailers, keep unit numbers, VINs, and inspection history in the Vehicle database form to speed audits. The outcome: clear records, fewer violations, and faster decisions on whether a vehicle is safe to operate.

Must Ask Dot Inspection Questions

  1. Which vehicle and trailer are you inspecting (unit number, VIN, and plate)?

    Linking the inspection to the exact asset prevents mix-ups and keeps maintenance history clean. It also helps you match defects to the right unit and trailer during repairs and audits.

  2. What is the inspection type and timestamp (pre-trip, post-trip, annual, or 90-day)?

    Classifying the inspection ties the record to the correct regulatory requirement and due date. It also helps you schedule recurring checks and prove compliance on demand.

  3. What is the condition of brakes, steering, lights, tires, windshield wipers, and coupling devices?

    A structured checklist ensures you do not miss critical safety items or out-of-service risks. If you want a deeper parts list, reference the Truck inspection checklist form.

  4. Is the vehicle safe to operate? Select pass, needs repair, or out of service.

    A clear status guides dispatch and maintenance decisions right away. It reduces the chance of sending an unsafe vehicle on the road and speeds triage.

  5. Who performed the inspection and repairs? Capture name, certification, and signature.

    Documented sign-off shows accountability and qualification, which auditors look for. If you manage many assets and locations, align sign-offs across teams with the Fleet inspection form.

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