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Pretrip Inspection Form Template

Ensure Vehicle Readiness with Our Pretrip Inspection Form

Are you worried about the safety of your vehicle before a trip? This pretrip inspection form template helps vehicle inspectors systematically assess the condition of their vehicles and ensure they're road-ready. By using this template, you can facilitate detailed inspections, promote safety compliance, and streamline your documentation process, all while saving time. Plus, it's designed for easy customization and is WCAG-aligned for accessibility. Try using the live template to get started on prioritizing vehicle safety.

Use this Template (FREE) Live Preview
Date of inspection
Driver name
Driver ID or employee number
Company or carrier
Vehicle or unit number
License plate
Odometer reading
Inspection location
Vehicle type
Truck
Tractor
Trailer
Bus
Van
Car
SUV
Other
Please Specify:
Exterior lights (headlights, turn signals, brake, tail) are operational
Pass
Fail
Not applicable
Reflectors and conspicuity tape are intact and visible
Pass
Fail
Not applicable
Tires and wheels (tread, inflation, lug nuts) are in good condition
Pass
Fail
Not applicable
Service brakes operate correctly
Pass
Fail
Not applicable
Parking brake holds
Pass
Fail
Not applicable
Steering operates smoothly with acceptable free play
Pass
Fail
Not applicable
Suspension components show no obvious damage
Pass
Fail
Not applicable
Horn functions
Pass
Fail
Not applicable
Mirrors are adjusted and undamaged
Pass
Fail
Not applicable
Windshield, wipers, and washer fluid are adequate
Pass
Fail
Not applicable
No visible fluid leaks under vehicle
Pass
Fail
Not applicable
Seat belts are present and working
Pass
Fail
Not applicable
Emergency equipment (fire extinguisher, triangles, spare fuses) is on board and serviceable
Pass
Fail
Not applicable
Coupling devices and trailer connections are secure (if applicable)
Pass
Fail
Not applicable
Cargo securement, doors, and liftgate/tailgate are secure (if applicable)
Pass
Fail
Not applicable
Were any defects or issues found?
Yes
No
Describe defects, corrective actions needed, or notes
Is the vehicle safe to operate?
Yes - safe to operate
No - do not operate
Unsure
Driver signature (type full name)
Signature date
I certify that I completed this inspection to the best of my knowledge
Yes
No
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Paper art illustration showcasing a pretrip inspection form template for FormCreatorAI articles.

When to use this form

Use this template before any trip to confirm your vehicle is road-ready and compliant. It works for CDL drivers, owner-operators, and dispatchers who need a clear, time-stamped record. Run it at the start of each shift, after maintenance, or before hauling a new load. If you also log end-of-day checks, pair it with the Daily vehicle inspection form to close the loop. Safety managers can roll results into a broader Fleet inspection form to spot trends, cut downtime, and prevent fines.

Must Ask Pretrip Inspection Questions

  1. Are there any fluid leaks under the vehicle?

    Leaks point to issues with brakes, steering, coolant, or engine oil that can escalate on the road. Noting them early lets you schedule repairs and document the defect for your team using the Fleet management form.

  2. Do the service and parking brakes hold during a low-speed test?

    A quick roll-and-stop check verifies stopping power before you reach traffic. Documenting this reduces risk and shows due diligence if an incident occurs.

  3. Do all lights, reflectors, and turn signals work, including trailer connections?

    Lighting failures cause citations and collisions. Confirming every lamp and pigtail prevents rear-end risks and keeps you visible in poor conditions.

  4. Are tires, wheels, and lug nuts sound, with proper PSI and no visible damage?

    Tire and wheel defects lead to blowouts and roadside delays. Recording PSI and damage now helps you plan service before a failure.

  5. Is the load secured and within legal weight, and is required emergency gear onboard?

    Verifying securement, weight, triangles, and fire extinguisher readiness protects you and others on the highway. If needed, attach proof of weight using the Scale ticket form.

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