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School Registration Form Template

Streamline Your Enrollment Process with a Customizable Form

Managing school registrations can be a daunting task, but this template simplifies the process. Perfect for educators and school administrators, it allows you to efficiently gather essential student information. With features like automated data collection, easy customization, and streamlined communication with parents, you can focus on what truly matters-supporting your students. Plus, its WCAG-aligned design ensures accessibility for everyone. Explore the live template to get started.

Use this Template (FREE) Live Preview
Student full name
Date of birth
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Gender self-description (optional)
Anticipated start date
Grade applying for
Street address
City
State/Province
Postal/ZIP code
Student lives with
Both parents/guardians
Parent/guardian 1 only
Parent/guardian 2 only
Shared custody
Foster care
Prefer not to say
Other
Please Specify:
Primary language at home
Please Specify:
Preferred communication language
Please Specify:
Parent/Guardian 1 full name
Parent/Guardian 1 relationship to student
Mother
Father
Legal guardian
Stepparent
Grandparent
Other
Please Specify:
Parent/Guardian 1 email
Parent/Guardian 1 phone
Preferred contact method
Phone call
Text message
Email
No preference
Parent/Guardian 2 full name (if applicable)
Parent/Guardian 2 email (if applicable)
Parent/Guardian 2 phone (if applicable)
Parent/Guardian 2 relationship to student (if applicable)
Mother
Father
Legal guardian
Stepparent
Grandparent
Other
Please Specify:
Emergency contact 1 full name
Emergency contact 1 relationship to student
Relative
Family friend
Neighbor
Childcare provider
Other
Please Specify:
Emergency contact 1 phone
Emergency contact 2 full name
Emergency contact 2 phone
Emergency contact 2 relationship to student
Relative
Family friend
Neighbor
Childcare provider
Other
Please Specify:
Are the student's immunizations up to date?
Yes
No
Primary care physician name
Primary care physician phone
Medical conditions, allergies, and medications (include any accommodations required)
Will medication need to be taken at school?
Yes
No
Permission to administer basic first aid if needed
Yes
No
Previous school name (if applicable)
Previous school city and state/province (if applicable)
Has the student previously attended a school?
Yes
No
Typical transportation to/from school
School bus
Parent/guardian drop-off and pick-up
Walk
Bike
Carpool
After-school program van
Ride-share or taxi
Other
Please Specify:
Authorized pick-up person full name (in addition to guardians)
Authorized pick-up person phone
Student may self-dismiss (walk/bike) with parent/guardian permission
Yes
No
Permission for student to be photographed/recorded for school-approved media
Yes
No
Permission for student to participate in local field trips
Yes
No
Agreement to the school's technology acceptable use policy
Yes
No
Acknowledgment of receiving and reviewing the student handbook/code of conduct
Yes
No
Parent/Guardian typed signature
Signature date
Allow inclusion of contact details in school directory
Yes
No
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Paper art illustration depicting a school registration form with school-themed elements and design details

When to use this form

Use this template to onboard new or returning students for a term change, grade move, or transfer. It lets you capture legal details, guardian contacts, health alerts, services, transportation, and consent in one pass, so staff can build schedules and notify families fast. If you pre-screen applicants, begin with the Admissions application form, then move accepted families into registration. To round out records after enrollment, pair this with the Student profile form for interests and support needs. Schools and districts use it for kindergarten, high school, and summer programs; the result is clean data that flows into rosters and reporting.

Must Ask School Registration Questions

  1. What is the student's full legal name (and preferred name)?

    Legal name keeps state and district records accurate; preferred name supports respectful daily use. This reduces duplicate records and miscommunication.

  2. What is the student's date of birth and grade for this term?

    DOB and grade drive age checks, placement, and required services. They also generate the correct homeroom and course roster.

  3. Who are the primary guardians, and how can we reach them?

    Clear guardian names, relationships, phone, and email enable timely updates and emergency contact. It also clarifies who can pick up and make decisions.

  4. What is the home address and proof of residency?

    Address confirms zoning and bus eligibility and helps route mail. Requesting proof up front reduces follow-up and delays.

  5. Has the student previously attended another school? If yes, which one?

    Prior school helps you request records and avoid creating a duplicate ID. If you need confirmation later, send an Enrollment verification form.

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