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Summer Camp Detailed Registration Form Template

Effortlessly Capture Essential Information for Your Summer Camp

Gathering participant details for summer camp can be overwhelming, but our Summer Camp Detailed Registration Form Template makes it simple. This template is designed to help camp organizers like you efficiently collect all necessary information, ensuring a smooth enrollment process. With it, you can easily manage participant data, enhance communication with parents, keep track of important medical information, and streamline the application review. Dive into our user-friendly template and see how it can transform your registration process.

Use this Template (FREE) Live Preview
Camper full name
Preferred name
Date of birth
Home address (street, city, state, ZIP)
Grade in the fall
Primary parent/guardian full name
Primary email
Primary phone number
Relationship to camper
Parent
Legal guardian
Grandparent
Other relative
Foster parent
Other
Please Specify:
Emergency contact full name
Emergency contact phone number
Emergency contact relationship
Parent/Guardian
Relative
Family friend
Neighbor
Other
Please Specify:
Allergies (select all that apply)
None
Food
Medication
Insect stings
Environmental (pollen, dust, etc.)
Latex
Prefer not to say
Other
Please Specify:
Allergy details and severity (include triggers and treatment, e.g., EpiPen)
Medical details and care plan (symptoms, accommodations, emergency plan)
Medications the camper takes (name, dosage, schedule; write "None" if not applicable)
Physician/clinic contact (name and phone)
Health insurance provider and policy number
Medical conditions (select all that apply)
Please Specify:
Which sessions will the camper attend?
Week 1
Week 2
Week 3
Week 4
Full program (all weeks)
Specific days only
Not sure yet
Primary arrival and pickup method
Parent/Guardian drop-off and pick-up
Authorized adult other than parent/guardian
Walk/bike self
Camp-provided transportation
School/Community bus
Not sure yet
Other
Please Specify:
Authorized pickup names and phone numbers (list all approved adults)
Permission for camper to self-sign in and out
Yes
No
Swimming ability
Non-swimmer
Beginner
Comfortable in shallow water
Swims independently
Competitive swimmer
Not applicable
Dietary details (foods to avoid, substitutions, severity)
Accessibility or support needs (communication, mobility, behavioral supports, accommodations)
Dietary restrictions (select all that apply)
None
Vegetarian
Vegan
Kosher
Halal
Gluten-free
Dairy-free
Peanut/tree nut allergy
Other
Please Specify:
Permission for off-site field trips
Yes
No
Photo and media release consent
Yes
No
Permission to use camp-provided sunscreen
Yes
No
Permission to use camp-provided insect repellent
Yes
No
Consent for emergency medical treatment if a parent/guardian cannot be reached
Yes
No
Code of conduct acknowledgment
Yes
No
Liability waiver acknowledgment
Yes
No
I am the legal parent/guardian of the camper named above
Yes
No
Preferred communication channel
Email
Text message
Phone call
Any
Receive important updates during camp (schedules, reminders, alerts)
Yes
No
How did you hear about this camp?
School
Community center
Social media
Website
Friend or family
Flyer or poster
Email
Local news
Other
Please Specify:
Parent/Guardian typed signature (full name)
Signature date
{"name":"Camper full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Camper full name, Preferred name, Date of birth","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a summer camp registration form with colorful elements and camp-themed designs

When to use this form

Use this detailed registration when you need more than names and payments. It fits day and overnight camps that must collect medical information, cabin preferences, transportation plans, and pickup permissions. Examples: independent programs opening multiple sessions; school districts running a STEM week; sports camps matching skill levels. You can capture T-shirt sizes, swim ability, roommate requests, and scholarship needs in one pass. The result: clean rosters, safer activity planning, and faster check-in. If you only need a simpler intake, see the Camp registration form. Hosting a virtual parent Q&A or orientation? Pair this with the Zoom webinar registration form to manage RSVPs. Running a pre-camp fundraiser? Use the Walkathon registration form for that event.

Must Ask Summer Camp Detailed Registration Questions

  1. What is the camper's full name, date of birth, and current grade?

    These basics confirm identity and age-appropriate grouping. They also reduce duplicate records and misassigned cabins.

  2. Does the camper have any medical conditions, allergies, or medications we should know about?

    Knowing risks guides staffing, meal planning, and emergency readiness. You can share this with authorized staff only, improving safety.

  3. Who are the emergency contacts and who is authorized to pick up the camper?

    Clear contacts save time in urgent situations. Pickup permissions protect children and keep dismissal lines moving.

  4. Which sessions, activities, and add-ons are you enrolling in, and do you need transportation?

    This maps demand to counselors, gear, and buses. It also flags conflicts and helps you invoice accurately.

  5. Do you agree to the policies, liability waiver, and media release?

    Collecting consent upfront reduces disputes and ensures compliance. Digital acceptance speeds check-in and supports your record-keeping.

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