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Administrative Assistant Job Application Form Template

Simplify the Hiring Process with Our Admin Application Template

Struggling to find the right administrative assistant can slow your hiring process. This template helps you collect essential information efficiently, ensuring you attract qualified candidates. With customizable fields for contact details, work history, and references, you can streamline applications, enhance data organization, and improve your selection process. Plus, it comes with WCAG-aligned labels for inclusivity. Start using the live template to simplify your hiring today.

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Full name
Email address
Phone number
Current city and state
LinkedIn profile URL
What type of schedule are you seeking?
Full-time
Part-time
Temporary/Contract
Internship
Open to any
Earliest start date
Work location preference
On-site
Hybrid
Remote
No preference
Are you legally authorized to work in the country where this job is based?
Yes
No
Will you now or in the future require visa sponsorship for employment?
Yes
No
Highest level of education completed
High school diploma or equivalent
Some college, no degree
Associate degree
Bachelor's degree
Master's degree
Doctorate
Prefer not to say
Other
Please Specify:
Relevant certifications (select all that apply)
Certified Administrative Professional (CAP)
Certified Professional Secretary (CPS)
Project management certification (PMP/CAPM)
HR certification (PHR/SHRM-CP)
Bookkeeping/accounting certification
Notary public
First aid/CPR
None of the above
Other
Please Specify:
Most recent employer
Most recent job title
Employment period (e.g., Jan 2022 - Aug 2024)
Briefly describe your key responsibilities and achievements in your most recent role
Total years of administrative support experience
Under 1 year
1-2 years
3-5 years
6-9 years
10+ years
Which tools and software do you have working proficiency with? (select all that apply)
Please Specify:
Typing speed (words per minute)
Under 40 wpm
40-59 wpm
60-79 wpm
80+ wpm
Not sure
Languages you can use professionally (select all that apply)
Please Specify:
I handle confidential information with discretion
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Desired pay (hourly or annual)
Are you willing to undergo a background check if required?
Yes
No
Reference full name
Reference relationship to you
Reference phone number
Reference email address
Typed signature (full legal name)
Signature date
I certify that the information provided is true and complete to the best of my knowledge
True
False
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Age band
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Do you identify as a person with a disability?
Yes
No
Prefer not to say
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Paper art illustration related to administrative assistant job application form template and FormCreatorAI.

When to use this form

This form helps you hire organized, detail-focused support for busy teams. Use it when you need someone to manage calendars, meetings, travel, and documents for leaders or departments. HR teams and office managers benefit from consistent submissions, so you can compare candidates fast and cut back-and-forth emails. Ask about software skills, confidentiality, and prioritization to filter early. If you are hiring across several roles or locations, consider the Online job application form to centralize intake. For internal moves or general interest, route candidates to the Apply for a position form. The outcome: a shortlist of qualified assistants with verified skills and availability, ready for interviews.

Must Ask Administrative Assistant Job Application Questions

  1. Which office software and tools are you proficient with, and at what level?

    This identifies candidates who can hit the ground running with your tool stack and avoids mismatches. Pair it with work history you capture using the Generic job application form to compare skills with experience.

  2. How many calendars have you managed at once, and what types of meetings did you schedule?

    Calendar management drives day-to-day impact in this role. Specific volume and complexity help you judge readiness for executive support or team coordination.

  3. How have you handled confidential information or sensitive communications in past roles?

    You must trust this hire with sensitive data. The example shows judgment, discretion, and understanding of policy.

  4. When priorities conflict, how do you decide what to do first, and how do you communicate status?

    Conflicting demands are routine. Their method shows time management, communication, and how they set expectations.

  5. What is your typing speed (WPM), and how do you ensure error-free documents?

    Typing speed and process for proofreading predict document quality and turnaround times. It also highlights attention to detail for data entry and correspondence.

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