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Clothing Donation Valuation Form Template

Streamline Your Clothing Donation Valuations with Ease

Finding it hard to accurately value the donated clothing you receive? This clothing donation valuation form template helps you assess the worth of items quickly and efficiently, ensuring fair compensation for your recipients. You can accurately calculate donation values, maintain transparency with donors, streamline the donation process, and improve overall satisfaction-all while ensuring compliance with WCAG standards for accessibility. Explore how this template can simplify your estimation tasks.

Use this Template (FREE) Live Preview
Full name
Email
Phone number
Preferred receipt delivery method
Email
Printed copy at drop-off/pickup
No receipt needed
Donation date
Donation method
Drop-off at organization location
Schedule pickup
Mail-in or shipping
Other
Please Specify:
Drop-off or pickup location
Total number of bags or boxes
Are all items clean and in good usable condition?
Yes
No
Item 1 description
Item 1 category
Please Specify:
Item 1 condition
New with tags
Like new
Gently used
Fair
Worn
Item 1 quantity
Item 1 estimated fair market value (USD)
Item 2 description
Item 2 category
Please Specify:
Item 2 quantity
Item 2 estimated fair market value (USD)
Item 2 condition
New with tags
Like new
Gently used
Fair
Worn
How did you estimate the value?
Thrift store pricing
Online resale comparisons
Original price adjusted for condition
Charity valuation guide
Professional appraisal
Other
Please Specify:
Total estimated fair market value (USD)
Did you receive any goods or services in return?
Yes
No
If yes, estimated value of goods or services received (USD)
I understand the organization cannot assign a value to my donation
Yes
No
Typed signature (type your full name)
Signature date
I certify the information provided is accurate to the best of my knowledge
Yes
No
Received by (staff name)
Receipt or reference number
Internal notes
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email, Phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration related to clothing donation valuation form template with visually appealing design elements

When to use this form

Use this form when you need a consistent, defensible value for donated apparel. Nonprofits, thrift stores, and community drives can ask donors to list item type, size, brand, condition, age, and comps. The result is a fair market value per item and a clear total for receipts and inventory. It helps donors who itemize and staff who issue acknowledgments. If you also accept cash gifts, pair it with an Online donation form. When you invite businesses or schools to give clothing in-kind, include your Donation request form. For faith-based drives, gather pledges alongside this intake using the Church donation form.

Must Ask Clothing Donation Valuation Questions

  1. What type of item is it, who is it for, and what is the size?

    Category and size set the right valuation range and help you sort inventory quickly. Clear basics reduce back-and-forth and speed approvals.

  2. What is the brand, material, and original purchase price?

    Brand and fabric signal quality and expected resale value. Original price provides a ceiling for fair market value and supports audits.

  3. What is the current condition, and are there any defects or alterations?

    Condition drives value more than any other factor. Listing flaws or tailoring up front prevents disputes and keeps pricing consistent.

  4. When was the item purchased, and how often was it worn or washed?

    Age and wear show depreciation over time. This context helps you justify the valuation in receipts and records.

  5. What is your estimated fair market value, and what comparable listings support it?

    Requesting comps makes the estimate transparent and defensible. Links or screenshots of similar sold items speed review and standardize decisions.

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