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Semi Truck Inspection Form Template

Streamline Your Safety Checks with This Reliable Template

Ensuring the safety of your semi trucks can be time-consuming and complicated. This template is designed for fleet managers and truck operators who want to simplify their inspection process and ensure compliance. With this form, you can easily track maintenance checks, document safety inspections, and reduce liability risks, all while ensuring your vehicles meet industry standards. Plus, it's fully customizable to fit your specific needs and is compliant with relevant regulations. Try out the live template to experience seamless inspections.

Use this Template (FREE) Live Preview
Company or carrier name
Truck number or unit ID
Trailer number (if applicable)
Vehicle Identification Number (VIN)
License plate number and state
Odometer reading
Inspection date
Inspection location (city, state or site)
Inspector full name
Inspector email
Inspector phone
Service brakes are in safe working order
Yes
No
Not applicable
Parking brake holds securely
Yes
No
Not applicable
Tires and wheels are free of damage and have adequate tread/inflation
Yes
No
Not applicable
All exterior lights and reflectors operate correctly (headlights, turn signals, brake, tail, clearance/marker)
Yes
No
Not applicable
Steering operates properly with no excessive play
Yes
No
Not applicable
Suspension components (springs/airbags/shocks) appear in good condition
Yes
No
Not applicable
No fluid leaks observed under vehicle
Yes
No
Not applicable
Engine compartment hoses/belts/battery secure and free of obvious defects
Yes
No
Not applicable
Windshield and wipers are in good condition and operate properly
Yes
No
Not applicable
Mirrors are secure and provide adequate visibility
Yes
No
Not applicable
Seat belts are present and functioning
Yes
No
Not applicable
Coupling devices (fifth wheel/kingpin/locking jaws or pintle) are secure and locked
Yes
No
Not applicable
Trailer connections (electrical and air lines) are secure and undamaged
Yes
No
Not applicable
Emergency equipment (fire extinguisher, reflective triangles, spare fuses) is present and serviceable
Yes
No
Not applicable
Were any defects found during this inspection?
Yes
No
Select the systems with defects (if any)
Please Specify:
Describe the defects found
Is the vehicle safe to operate?
Yes
No
Describe repairs performed or required
Were repairs completed before operation?
Yes
No
Not applicable
Inspector typed signature (enter full name)
Signature date
Additional comments
I certify that the information provided is accurate and that I performed this inspection.
True
False
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Paper art illustration depicting a semi truck inspection form for an article on FormCreatorAI

When to use this form

Use this form before a trip, at the start of a shift, or after repairs to document the condition of your tractor and trailer. It helps owner-operators prove compliance during roadside checks, and gives fleet managers a clear record for audits and warranty claims. Capture brake tests, lighting, tires, and coupling in minutes. For routine daily walkarounds, you can pair this with the Daily vehicle inspection form. Before dispatch, the Pretrip inspection form sets the baseline; this inspection adds detail, photos, and sign-off. If issues surface, route them to maintenance with the Fleet management form so nothing falls through. The result: faster turnarounds, fewer violations, and safer miles.

Must Ask Semi Truck Inspection Questions

  1. What are the unit IDs, license plate numbers, and VINs for the tractor and trailer?

    This ties the report to the exact equipment and prevents mix-ups when multiple trailers rotate. Accurate IDs speed repairs and audits because you can match records fast.

  2. Did the air brake system pass the static, applied, and low-air warning tests?

    These tests confirm stopping power and catch leaks before they turn into an out-of-service order. Recording pass/fail with notes helps maintenance act on the right parts.

  3. Do all lights, reflectors, and signals work, including ABS and clearance lights?

    Lighting is a top reason for roadside stops, so this check reduces tickets and delays. A clear pass/fail note with a photo gives proof during disputes.

  4. What are tire pressures and tread depths by axle, and are there any sidewall cuts or exposed cords?

    Numbers allow trend tracking and timely rotations. You cut blowouts and improve fuel economy by keeping tires in spec.

  5. Are there any fluid leaks, loose or missing components, or damaged wiring under the hood, underbody, and around the fifth wheel?

    A focused look in these areas finds failures that strand drivers, like loose U-bolts or chafed hoses. If you need item-by-item guidance, refer to the Truck inspection checklist form.

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